GME Program Manager

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals, and Lexington Medical Center—a 607-bed teaching hospital in West Columbia, South Carolina. Recognized as one of the Best Places to Work in Healthcare by Modern Healthcare and the first in the state to achieve Magnet with Distinction status for nursing excellence, Lexington Health delivers over 4,000 babies annually, performs more than 34,000 surgeries, and is the region’s third-largest employer. The network also features an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

About the Role

The Graduate Medical Education (GME) Program Manager collaborates with Residency/Fellowship Program Director(s) to maintain program and institutional accreditation while overseeing the operational and financial management of GME programs. This role requires a detailed understanding of national accreditation policies, recruitment processes, databases, and institutional policies, along with a high degree of initiative and independent judgment. The GME Program Manager assesses and directs programmatic functions, including planning, recruitment, workflow analysis, project development, database maintenance, and communication with faculty and residents.

Responsibilities

• Manages all components of ACGME accreditation, including self-studies, site visits, special reviews, and documentation for GMEC approval.
• Oversees HR functions for residents, including employment requirements, visas (when applicable), time off/leaves of absence (adhering to accreditation limitations), and payroll; provides guidance on verifications, loan forbearance, and notarization.
• Plans and manages resident recruitment activities, including applicant screening, interview materials and schedules, virtual and in-person interviews, rank order preparation, and certification of the rank order list.
• Manages curriculum administrative functions, including mapping core competencies, milestones, and resident evaluations; faculty and rotation evaluation processes; proctoring annual in-training exams; facilitating resident orientation; managing conference and didactic logistics (e.g., grand rounds, noon conferences); and ensuring documentation in ACGME’s Accreditation Data System (ADS).
• Plans and implements departmental events, such as resident orientation, graduation, program retreats, clinical competency committees, the Annual Program Evaluation (APE), and other program-related meetings.
• Ensures data entry into GME residency management software and ACGME accreditation systems; maintains the Electronic Residency Application Service (ERAS) and oversees its interface for recruitment; performs National Residency Matching Program (NRMP) responsibilities, including quota review, rank order list entry, and certification.
• Manages resident rotations and call schedules; tracks and analyzes clinical and educational work hours; reconciles with the LMC Reimbursement team to ensure CMS cost report accuracy and compliance with accreditation work hour requirements.
• Oversees program finances, including budget development, financial data analysis, and management of resident and program expenditures.
• Participates in developing program policies, procedures, and processes aligned with institutional and accreditation requirements; communicates and counsels residents on processes and their impact on residency.
• May supervise GME Program Assistant(s), delegating work as appropriate.
• Performs all other duties as assigned or necessary for the success of residency programs and GME.

Requirements

• Minimum Education: Bachelor’s Degree.
• Minimum Experience: 2 years of program management and/or GME experience.
• Substitutable Education & Experience:
  • Associate’s Degree and 4 years of program management experience or 3 years of GME experience.
  • High School Diploma (or equivalent) and 7 years of program management experience or 4 years of GME experience.
  • Successful completion of the LMC Fellowship (or within the acceptable interview period with successful completion pending).
• Required Certifications/Licensure: Active TAGME certification (or must achieve within 3 years of entry into the role).
• Required Training: Must be willing to attend the Lexington Medical Center Transition to Leadership Program within 6 months of position start.

Schedule

Full-time, day shift: 8:00 AM – 5:00 PM.

Benefits

• Day-one medical, dental, and life insurance benefits.
• Health care and dependent care flexible spending accounts (FSAs).
• 403(b) match plan with dollar-for-dollar matching up to 6% (eligible for enrollment day one).
• Employer-paid life insurance equal to 1x salary; optional supplemental life insurance up to 3x salary at low-cost premiums.
• Adoption assistance.
• Employer-paid short-term and long-term disability coverage after 90 days of eligible employment.
• Tuition reimbursement.
• Student loan forgiveness.