GLOBAL OPS - Executive Assistant

About the role

Are you passionate about making a real difference in a dynamic, fast-paced global environment? Join GLOBAL OPS as our Executive Assistant, providing critical support to our leadership team, streamlining business operations, and contributing to our mission of world-class security and protection.

Responsibilities

• Provide proactive and high-level administrative support to executives and leadership across multiple time zones.
• Coordinate complex international and domestic schedules, meetings, and travel arrangements.
• Prepare meeting agendas, materials, briefing documents, and take accurate meeting minutes.
• Assist with confidential correspondence, communications, and document management.
• Handle sensitive information with the utmost professionalism, discretion, and integrity.
• Collaborate with the operations department to track project timelines, deliverables, and status updates.
• Monitor and optimize executive workflows, anticipating needs and prioritizing daily requirements.
• Act as a liaison between executive leadership, clients, and key internal or external stakeholders worldwide.
• Support scheduling for cross-functional teams and manage logistical arrangements for events or conferences.
• Recommend and implement process improvements to enhance operational efficiency.
• Develop and maintain efficient filing, task tracking, and document management systems.
• Support expense reconciliation and executive reporting as needed.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leadership.
• Experience in global operations, security services, or a regulated environment is a plus.
• Possessing the notary certification or obtaining one within one month of employment.
• Exceptional organizational, time-management, and problem-solving skills.
• Outstanding written and verbal communication abilities.
• Strong attention to detail and ability to work with minimal supervision in a high-demand setting.
• Proficiency in Google Suite (Docs, Spreadsheets, Slides, Gmail), AI utilisation, and calendar management tools; experience with collaboration platforms is desirable.
• Ability to prioritize, multitask, and adapt quickly to shifting priorities in a global context.
• Discretion and sound judgment when handling confidential or sensitive information.

Position Details

Location: Manhattan, NY (in person)
Schedule: Full-time, 5 days per week – flexible hours required (may include occasional weekends)
Compensation: $60,000 to $65,000 annually, based on experience