Global Operations - Facilities and Logistics Clerk

Responsibilities

• Oversee all mailroom operations, including receiving, sorting, and distributing mail and packages.
• Ensure timely and accurate shipping and receiving of packages, utilizing appropriate tracking systems.
• Cookery and distribution: Coordinate and perform deliveries within the office and to various departments.
• Maintain a schedule to ensure prompt and efficient delivery services.
• Pantry Management: Manage pantry supplies and inventory, ensuring the pantry is well-stocked and organized.
• Order and replenish pantry items regularly, maintaining relationships with suppliers.
• Office Supply Management: Monitor and manage office supply inventory, ensuring that all departments are adequately stocked.
• Place orders for office supplies as needed and maintain a record of supply usage and expenditures.
• Provide general office services, including setting up meeting rooms, assisting with office moves, and maintaining common areas.
• Collaborate with the facilities team to support various office functions and events.
• Perform physical tasks such as lifting, moving, and organizing packages, supplies, and office furniture.
• Ensure that storage areas are well-organized and items are easily accessible.
• Adhere to safety guidelines to prevent injury and maintain a safe working environment.
• Office Moves: Coordinate and execute office moves, including packing, transporting, and unpacking office items.
• Work closely with employees to ensure smooth transitions with minimal disruption to operations.
• Event Support: Provide logistical support for company events, including setup, breakdown, and organization.
• Aid in packing up and organizing materials post-events such as the CMAs, BBQs, and other corporate gatherings.
• Ensure that all event-related equipment and supplies are properly stored and maintained.

Qualifications

• Organizational Skills: Strong ability to manage multiple tasks and priorities efficiently.
• Attention to Detail: Meticulous attention to detail in handling mail, packages, and office supplies.
• Physical Stamina: Ability to perform physical tasks, including lifting and moving heavy items, with ease.
• Reliability and Responsibility: Demonstrated reliability and the ability to take initiative in managing responsibilities.
• Communication Skills: Effective communication skills for interacting with colleagues, vendors, and other stakeholders.
• Customer Service Orientation: Commitment to providing high-quality service and support to all members of the organization.
• Professional Development: Opportunities for training and development in areas such as logistics, inventory management, and customer service.
• Career Advancement: Potential for growth within the facilities department.
• Long-Term Commitment: This is a permanent role with opportunities to become a key player in the organization’s day-to-day operations.
• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience working in shipping/receiving, stocking, or a similar role.
• Excellent verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience with FedEx/USPS is a plus.