Global Mobility Specialist

Core Responsibilities

• Own end-to-end payroll activities for international assignees, including regular pay, allowances, miscellaneous expenses, gross-ups, and shadow payroll for Japan salary, bonus, and retirement funds.
• Partner with external payroll and tax service providers to support compliance with U.S. tax requirements, including year-end adjustments.
• Process journal entries, reconcile expatriate accounts monthly, and respond to Finance inquiries.
• Administer the full lifecycle of international assignments, including relocation, immigration, onboarding, payroll, benefits, and tax filing processes.
• Ensure accurate and current records of international assignee information, including immigration status, residential lease agreements, and dependent information.
• Administer expatriate benefit plans, including enrollment, coverage, and claim-related issues.
• Evaluate and process external and inter-company invoices from service providers, tax authorities, and internal stakeholders, in collaboration with Finance AP.
• Generate inter-company invoices and monitor payments in collaboration with Finance AR.
• Partner with HR, Finance, and external service providers to identify opportunities to improve Global Mobility processes, documentation, controls, and service delivery.
• Support HR administrative activities and contribute to other projects and initiatives as needed.

Qualifications

• Bachelor’s degree
• Advanced Japanese language proficiency
• 5–7 years of relevant experience in HR/Global Mobility, with an understanding of international business operations
• Specific experience with HRIS systems, payroll, accounting, and tax
• Intermediate to advanced proficiency with Microsoft Office Suite applications, such as Word, Excel, PowerPoint, and Outlook, as well as applications related to human resources, benefits, and payroll administration
• Strong attention to detail, organizational skills, and a collaborative, team-oriented approach
• Ability to communicate effectively with professionals at all levels of the organization
• Ability to work effectively across cultures and time zones, exercising sound judgment, discretion, and attention to sensitive matters