Global Executive Assistant

Overview BlastOne is a business that is growing fast globally and looking for top talent to join our dynamic fast paced family! What makes us great is phenomenal staff who fit our fantastic culture! We believe in paying well and offering great benefits in order to attract the best talent. What we do: BlastOne is a leading global supplier in the Industrial Corrosion Control Industry! Hiring fantastic people is our key to growth. We hire top talent who shares our values! The Role This role is full-time and onsite in the Broomfield, CO office and reports directly to the Global CEO. The Global Executive Assistant is the CEO's dedicated right hand, owning his calendar, communications, meetings and follow-up so he can focus on strategy and growth. The role also provides executive-level support to the ELT (Executive Leadership Team) as a group, running ELT meetings, offsites and Board preparation. The EA coordinates across the ELT-level for meetings and events. The EA acts as the 'voice' and 'face' of the CEO's office, exercises sound judgment with highly confidential information, and treats tasks assigned to the CEO as if they were assigned to this person. Points Of Responsibility Include CEO Calendar, Time & Communications Own the CEO's calendar end to end – schedule, prioritize and resolve conflicts across departments and time zonesProtect the CEO's focus time and ensure preparation time before key meetingsManage the CEO's inbox and correspondence – triage, draft responses and flag prioritiesScreen and route calls and visitors for the CEO; take messages and follow up when he is unavailableSchedule the CEO's personal appointments as requested CEO Meetings & Follow Up Act as meetings facilitator for the CEO's meetings – send Outlook invitations, manage attendees and prepare agendas in consultation with the CEOPrepare briefing materials so the CEO is informed for every meetingAttend meetings to capture notes, decisions and action items; maintain the CEO's rolling task listDistribute action items within 48 hours and follow up with owners until completeCover or arrange recording of evening meetings and capture actions the next business day ELT Support Will provide executive support to other designated ELT members.Coordinate across ELT calendars to schedule ELT meetings, reviews and planning sessions.Prepare agendas, pre-reads and minutes for ELT meetings; track ELT action items to completionPlan and run ELT offsites, strategic planning sessions and leadership eventsConsolidate reporting and presentations for ELT-level reviews Board of Directors Schedule Board and committee meetings and coordinate directors' travel and logisticsCompile, format and distribute Board packs and other Board reporting on scheduleRecord Board meeting minutes and track resulting actions Travel & Expenses Plan and book domestic and international travel for the CEO – flights, hotels, ground transport, visas and itinerariesCoordinate travel for ELT offsites and Board meetingsPrepare and reconcile the CEO's expense reports on time Documents, Projects & Reporting Prepare presentations, spreadsheets, reports and correspondence for the CEOPrepare documents for signature (Adobe Sign or in person) for matters routed through the CEOAssist the CEO in completing his projects and goals; track milestones and deadlinesMaintain organized, secure digital files for the CEO's office Hosting & Relationships Host the CEO's visitors, customers, partners and advisors, partnering with the Office Manager for on-site logistics and cateringBuild strong working relationships with the ELT, Board members and their assistantsMaintain strict confidentiality of sensitive business, personnel and personal informationMay provide HR support with direction.Other duties as assigned Required Skills/Qualifications Minimum 5+ years supporting a CEO or C-suite executive; global, multi-time-zone experience strongly preferredHR or related experience a plusExperience supporting a Board of Directors and executive leadership team meetingsCustomer Service and Office Administration backgroundHigh school diploma requiredBachelor's degree in Business or related field preferredEXCELLENT written and verbal communication at all levels, including Board and customer contactsExceptional organization, prioritization and time management with a high sense of urgencyStrong attention to detail and critical thinking; anticipates needs before being askedHigh level of task / project ownership, including persistent follow upTrustworthy with confidential information; exercises discretion and judgmentSocially skilled, professional and composed under pressureAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Experience with Microsoft Teams, Zoom and Adobe SignFamiliarity with Salesforce and NetSuite a plusValid passport and ability to travel occasionally to support ELT offsites and Board meetingsTypical hours are Monday - Friday between the hours of 8am-5pmOccasional early, evening or weekend availability to support the CEO's global schedule, Board meetings and offsites The Perks working at BlastOne Great family culture with a meaningful missionFlexible time offGenerous 401k policyIndustry leading Health Insurance & benefits programAbility to put your personal stamp on the success of a companyIncredible opportunities to grow within the company and the industry, both your responsibilities and compensation Personality / Core Value Requirements BlastOne is a unique company. We have a strong, close-knit team of hard working, caring professionals who have a passion for supporting our customers. We are a third-generation family business and we are dedicated to growing for generations to come. To accomplish this, we take great effort to ensure that the members we add to our team will contribute positively to the great culture we already have. We’re happy – but we spell it HAPIEE which is an acronym for our core values and beliefs: H: Humility – it is the team that wins - no one is better than anyone else on the team. My success is just as much the result of others I work with.A: We’re Agile – we move and work quickly and are flexible – we change quick.P: We’re positive, outgoing and Passionate! Our favorite phrase is ‘CAN DO!’I: We act with Integrity at all times. We are respectful and courteous. We do the right thing.E: We Execute – we do what we say we will do. Action is better than inaction.E: We always operate with Excellence and with a hard work ethic.