Gifted Administrative Support Coordinator (67159)

DUTIES & RESPONSIBILITIES

• Serves as a lead to lower level staff, which may include: prioritizing and assigning work; training staff on work methods and procedures; and, participating in performance evaluations.
• Provides customer service by responding to more complex requests for information from parents, students, staff, and/or the general public; communicates District policies and procedures; researches and resolves routine and more difficult and complex issues.
• Prepares a variety of documents, agendas, meeting minutes, reports, and/or correspondence, which involves: gathering information; writing; editing; preparing documents for publication and/or dissemination; monitoring the distribution of documents and correspondence; and/or, performing other related activities.
• Serves as an administrative liaison for assigned Administrator or department.
• Performs and oversees a variety of routine and more difficult clerical duties, including: developing filing systems and maintaining complex and confidential files, faxing, making copies and responding to records requests, answering and transferring phone calls and handling difficult customers and issues, receiving, opening, organizing, and distributing mail for assigned area of responsibility, and/or, performing other related activities.
• Organizes and maintains supervisor and/or department calendar, which includes scheduling meetings.
• Manages and orders inventory of department inventory, supplies, and resources; and ensures office equipment is operating properly.
• Performs a variety of departmental or program accounting functions, which may include: administering accounts payable; administering accounts receivable; processing requisitions; tracking and maintaining budgets; monitoring funds to ensure allocations are accurate; analyzing funds to determine allocations within the budget; and/or, performing other related activities.
• Prepares and processes a variety of documents, which may include: time slips, absence forms, travel vouchers, requisitions, and/or other related information.
• Covers a variety of activities, which may include: school visits, interviews, workshops, meetings, and/or other related activities.
• Participates in a variety of committees; acts as recording secretary.
• Conducts research on a variety of issues in assigned area of responsibility; makes recommendations based on findings.
• Performs other duties of a similar nature or level.

EDUCATION & EXPERIENCE

• High School Degree, and five years of specialized office or secretarial experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSED REQUIREMENTS

• Licensing Requirements None Required.

KNOWLEDGE

• Knowledge Of Office management practices and standard operating procedures;
• Customer service principles;
• Recordkeeping practices and procedures;
• Filing techniques and practices;
• Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines;
• Modern office equipment;
• District policies and procedures;
• Basic accounting procedures to monitor and track budgets and to calculate payroll;
• General practices and procedures in area of assignment;
• Grammar, punctuation, and spelling;
• Basic mathematical principles and concepts.

SKILLS

• Skill In Prioritizing and assigning work;
• Operating a computer and related software applications;
• Operating modern office equipment;
• Maintaining records;
• Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials;
• Tracking and monitoring budgetary expenditures;
• Processing information and paperwork;
• Reading and interpreting policies and procedures;
• Performing mathematical calculations;
• Gathering and organizing information;
• Keyboarding;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.