Administrative Support Coordinator

Description

The advanced level class works under general supervision & requires thorough knowledge of administrative policies & procedures, clerical & secretarial procedures in order to provide secretarial & non-routine administrative support (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments) & if assigned, acts as lead worker over lower-level administrative &/or office support staff.

Normal Working Hours: Monday - Friday; 7:30am - 4:00pm

Duties/Responsibilities

• Prepares/composes routine and non-routine correspondence, reports, charts, tables and graphs from general direction;
• Researches various issues and topics for elected officials for presentations, speeches and response to inquiries;
• Gathers and compiles data and information from state and local elected officials as well as other entities;
• Processes and manages confidential information;
• Gathers/disburses meeting materials;
• Captures and maintains highly confidential filing system;
• Acts as back-up to Board Clerk;
• Manages calendars for Board appointments;
• Makes travel/lodging arrangements;
• Acts as support person for County Administrator daily as needed;
• Arranges conferences/speaking engagements;
• Opens, reads, replies and disburses mail for the office;
• Answers/screens calls for Board members/Administrator;
• Greets visitors;
• Acts as host/hostess as needed.

Minimum Qualifications

• A high school diploma or general equivalency diploma (GED) and completion of associate core coursework in secretarial science or business office applications from accredited career school or community college;
• Completion of 30 months of experience in secretarial/administrative professional field;
• A valid Ohio Driver's License.

Supplemental Information

• UNUSUAL WORKING CONDITIONS: Predictable and regular attendance is required.
• Stooping, crouching, reaching repetitive motion, exerting up to 10 lbs. of force occasionally to lift, carry, push, pull or otherwise move objects.
• The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.