GENERAL MAGISTRATE ASSISTANT - 22010626

About the role

This position is responsible for administrative support to the Magistrate. The assistant is responsible for preparing and maintaining the Magistrate’s court and professional calendar; reviewing submissions from parties, lawyers and Clerk primarily via email and the court's internal case management system viewer (JVS) for transmission to the Magistrate for further action; organizing, maintaining, and tracking work submitted to and from the Magistrate; reviewing relevant portions of electronic court files for compliance and completeness prior to submitting the case to the Magistrate for review; responding to emails, US Mail and phone calls; drafting proposed orders and/or reports and recommendations; case management; maintaining dockets, tracking and managing requests for continuances, tracking report and recommendations or orders; scheduling motions, hearings, conferences and trials. Interacting and establishing relationships with Magistrates, Judges, Clerk of Court staff, attorneys, law enforcement, social services, and the general public.

Responsibilities

• Works independently under general supervision according to procedures while developing work methods
• Creates/drafts and/or types correspondence, court orders, pleadings, memoranda, reports, emails, and other documents observing strict confidentiality
• May assist the Magistrate in special projects, including case management, research and typing
• Develops and maintains working relationship with Clerk of Court office to ensure efficient delivery of services
• May provide temporary coverage for other Magistrate Assistants at other court annexes
• Attends staff and other professional meetings

Requirements

• Bachelor’s Degree and two years of experience working in business administration, paralegal, secretarial skills or a closely related field
• Three years of professional administrative analytical related experience

Skills and Abilities

• Knowledge of the legal system, specifically dependency and family court divisions
• Knowledge of the rules of English grammar, spelling, punctuation
• Ability to work within deadlines to complete projects and assignments
• Proficient in Microsoft Word, Outlook and Excel
• Ability to prioritize work and communicate effectively verbally and in writing

Additional Information

• During the Application Process please upload the following ATTACHMENTS if applicable: Proof of education, Proof of certifications/licenses
• Notice Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submissions of an application does not guarantee the applicant an interview.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.