General Contracting Project Coordinator

About the role

Seneca Companies, Inc., an OWL Services Affiliated Company, seeks a Project Coordinator to join their team. OWL Services is a premier sales, installation, program management, and service provider to various industries across the U.S.

Responsibilities

• Provides organization and workflow that assists Project Managers, Branch Managers, and Operational Managers in meeting or exceeding goals.
• Ensures project accuracy and completeness in a time-driven environment, supporting materials, labor, subcontractors, and accurate billing.
• Generates reports and prepares and monitors invoices and expense reports.
• Performs a variety of administrative functions, including updates to records, tools, and resources used by others.
• Improves systems and processes by making continuous improvements to tracking project data, billing customers, paying employees, vendors, merchants, and others.
• Participates on project teams, such as software upgrade teams, training project teams, and other committees, task forces, and teams driving change and improvement.
• Maintains files and records, including electronic and paper records of customer, sales, asset, resource, or personnel data.
• Processes payment and invoice, entering information into business systems aiding in billing and assisting in preparing and modifying invoices.

Qualifications

• Requires a high school diploma. Additional course work or business training in accounting or business, or equivalent experience, is preferred.
• One to three years of experience in billing, invoicing, project management, or accounting is required.
• No licenses or certifications are required, but candidates with PMP course completions or certification are preferred.
• Strong Microsoft Office skills, with an emphasis in Excel, are necessary.
• Strong record-keeping and organizational skills are essential.
• Excellent computer skills, attention to detail, listening, and communication skills are required.
• A professional demeanor and ability to lead teams is important.
• Ability to accomplish duties using appropriate computer and general office equipment is necessary.

Benefits

• Competitive Pay
• Paid Time Off including Vacation Time, Sick Days, Personal Days, and Holidays
• Health, Dental, and Vision Insurance with optional offerings of HSA and FSA
• 401k with Company Match
• Tuition Reimbursement
• Free Employee Assistance Program (EAP) and Wellness Program