General Admin Specialist

About the role

The General Admin Specialist provides administrative and operational support to ensure the smooth day-to-day functioning of the facility.

Responsibilities

• Admin Support
  • Manage daily facility operations and administrative processes.
  • Answer and direct phone calls, emails, and other correspondence.
  • Schedule meetings, appointments, and conference rooms.
  • Prepare reports, presentations, and business documents.
  • Maintain filing systems, databases, and company records.
• Facility Coordination
  • Monitor and order facility supplies and equipment.
  • Coordinate maintenance, repairs, and vendor services.
  • Assist with onboarding new employees and facility orientation.
  • Ensure facility policies and procedures are followed.
• Data Management
  • Enter, update, and maintain accurate information in company systems.
  • Organize and archive documents in both electronic and paper formats.
  • Generate routine reports and track administrative metrics.
• Communication & Support
  • Serve as a point of contact for internal departments and external vendors.
  • Support management with special projects and administrative tasks.
  • Assist with travel arrangements, accommodations, and expense reporting when needed.
• Compliance & Record Keeping
  • Maintain confidentiality of company and employee information.
  • Ensure proper documentation and compliance with company policies.
  • Support audits and administrative reviews as required.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, facility support, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and work independently.
• Strong attention to detail and accuracy.

Preferred Skills

• Experience with ERP, CRM, or document management systems.
• Knowledge of facility administration best practices.
• Problem-solving and customer service skills.
• Ability to maintain professionalism in a fast-paced environment.

Physical Requirements

• Ability to sit, stand, and use a computer for extended periods.
• Occasionally lift or move facility supplies up to 25 pounds.