General Admin - 10 a.m. until 7 p.m.

Purpose of the Job

Responsible for performing finance administrative duties during the afternoon shift (11am – 8pm), including the driver check-in process and registering routes in VIP. This individual will perform all responsibilities independently outside of normal office hours (i.e., 5pm – 8pm). It also provides various administrative support duties to the assigned facility or department.

Responsibilities/Duties

• Responsible for route settlement, which may include missing log reports and related follow-up.
• Provides customer service including answering phones, determining customer needs, and ensuring proper communication to appropriate salespeople; processes incoming/outgoing mail, greets guests, sets up conference calls and conference rooms as requested; orders all office supplies.
• Providing Administrative support including the handling of incoming/outgoing mail, greeting guests, setting up meetings, events, conference calls, and conference rooms as requested, and ordering supplies, and stationery.
• Developing memos, letters, spreadsheets, and other documents or running reports as required, as well as entering or correcting data in SAP or other systems/programs as needed.
• Cashiering Duties: Issues and verifies number of bags turned in from route drivers, and enters amounts into SAP system; makes O/S entries, counts monies received, balances end-of-day transactions and cash totals; prepares daily bank deposits, maintains FSV coin fund, and maintains and orders necessary banking supplies.
• Other duties may include running the house handheld, distributing mail, accounts payable, corporate PO requests, blocked invoices, batches and invoice investigating, T&Es, vendor relations, cash calls, assisting local sales management with analyses and communications, employee sales, and uniform ordering and distribution.
• Participates in gathering information and preparing documents for timely accident/incident reporting for the department.

Mental Functions

• Repetitive job requiring frequent, but not more than normal mental or visual effort or alertness.

Physical Functions

• Frequently (34% – 66%) required to sit, lift, and stand.
• Occasionally (0%-33%) required to walk.

EQUIPMENT USED

• Computer/keyboard
• general office equipment
• calculator
• Microsoft Office applications.