Gen AI / VFX Coordinator, US Series VFX Department

About the role

The successful candidate will partner with the US Series VFX Executives with a focus on Generative AI workflows & initiatives. They will assist with enabling productions and supporting Executives and productions with navigating the complexities of utilizing Gen AI technology.

Responsibilities

• Manage daily, weekly, monthly schedules for US Series Gen AI & VFX Executives engaging in GEN AI utilizations and assisting with reporting up to the Director of Visual Effects for US Series.
• Assist Gen AI & VFX Executives with organizing meetings with external AI companies, tool developers and AI vendors, as well as internal stakeholders.
• Aid in notetaking and updating VFX-related AI tool & vendor records in an internal database.
• Build a robust database referencing global AI vendors, their Gen AI capabilities and studio and show level counterparts with a GEN AI focus.
• Track creative notes, reference material, media files and delivered versions of AI VFX/previz material; assist with preparing before-&-after reels and presentations.
• Maintain a checklist for each show with a GEN AI focus to ensure major milestones and requirements are met (e.g. security approvals, tools approvals, Legal Gen AI use-case approvals, alignment with key Creative, Production & VFX stakeholders, etc.).
• Break down scripted materials to determine scope of visual effects with a GEN AI focus.
• Provide assistance as needed with all aspects of VFX production; from development and pre-production through final delivery with a GEN AI focus.
• Collaborate with and support efforts to create better alignment between internal departments, Production Executives and Creative Executives with a GEN AI focus.
• Liaise between vendors, crew, and internal teams to improve vertical information flow.
• Track and manage VFX schedules, keeping stakeholders apprised of status with a GEN AI focus.
• Support the US Series VFX Executives in tracking and maintaining VFX script breakdowns, budgets, and weekly progress reporting with a GEN AI focus.
• Facilitate GEN AI VFX reviews with creative teams and relay feedback as needed.
• Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed with a GEN AI focus.
• Assist in gathering availability information for VFX show side keys (Freelance AI Supervisors, VFX Supervisors/VFX Producers) with a GEN AI focus.
• Prepare agendas and presentations for management meetings with a GEN AI focus; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items.
• Coordinate kick-off calls with development for each individual project with a GEN AI focus.
• Work with key Gen AI Executives in initiatives such as final pixel VFX, Previz, Concept Art & Design and complete other Gen AI initiatives & deep dives per studio requirements.
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.

Qualifications

• 3+ years of experience as a VFX Coordinator or on-set Production Coordinator.
• Awareness and understanding of GEN AI tools such as Kling, Seedance, Gemini Flash, GPT Image 2, Comfy UI, Runway, Magnific, etc.
• Understanding of foundational concepts related to Machine Learning and Generative AI.
• Excellent organizational skills, calendar management, meeting scheduling and note-taking.
• Understanding of the Visual Effects process and basic VFX principles, workflow and terminology.
• Knowledge of creative, production, post-production processes and related workflows with a GEN AI focus.
• Knowledge of digital audio and video file formats.
• Working knowledge of outside VFX and Virtual Production facilities and freelance talent with a GEN AI focus.
• Extremely organized and detail oriented.
• Perfectionist – loves and lives by process.
• Excellent time management skills.
• A love of data and efficiency through using technology to solve problems.
• Familiarity with production and post software such as Shotgrid, Movie Magic Budgeting, FileMaker, PIX, Cinesync, Tableau, RV and newer platforms such as Flow Capture is a plus.

Preferred Qualifications

• Versed in 3p GEN AI tools.
• 5+ years of VFX experience.
• Direct experience creating visual content with GEN AI tools such Kling, Seedance, Gemini Flash, GPT Image 2, ComfyUI, Runway, Magnific, etc.
• Strong interpersonal skills accompanied by a high degree of sensitivity for confidentiality.
• Excellent oral and written communication techniques.
• Ability to gather data and return reliable, pertinent information to Executive for action with a GEN AI focus.
• Multi-task oriented with an excellent sense of priority; logic and objectivity, highly organized and capable of handling a number of sensitive and important issues simultaneously.
• Anticipatory Planning & Management - Acts on behalf of the US Series VFX and Gen AI Executives in areas such as follow-up, monitoring calendar for conflicts, and communicating requests for information and routing to the appropriate person.
• Even-tempered, grace under pressure and collaborative problem-solving abilities.
• Conceptual/Critical Thinking - Keeping abreast of the business matters addressed to the US Series VFX and Gen AI Executives and Global Head of Visual Effects, utilizing the appropriate resources to ensure accurate and timely information/data gathering and follow-up on all issues.
• Willingness to continue learning to ensure understanding of current and future production process with a GEN AI focus.
• Ability to navigate and cross-communicate effectively within the studio and at show level with a GEN AI focus.
• Passionate about Amazon’s Culture and Leadership Principles in the workplace.