GCCS - Executive Assistant (Unit Program Coordinator)

About the role

Makai is an NHO 8(a) that specializes in C5ISR services, DoD systems integration, business analytics, and the modernization of wired and wireless government networks. Makai provides professional services and technical expertise in mobile/edge computing (deployable 5G), systems engineering, cybersecurity, data migration and storage, software development (DevSecOps), and process improvement. Makai is seeking a Unit Programs Coordinator in support of the Global Command and Control System (GCCS) contract.

Responsibilities

• Provide non-personal administrative, clerical, and minor technical support to the A3O division
• Maintain the Division Chief and Deputies’ official office calendars and schedule official appointments
• Ensure the A3 master calendar is updated with approved official travel and leave
• Monitor and route official division taskings (e.g., TMT), ensuring responses are formatted and staffed for government review and release
• Ensure the proper handling, storage, and routing of classified and unclassified documents and materials IAW DoD and Air Force security regulations, and ensure all formatted deliverables comply with established government standards
• Draft, format, and review reports, memos, letters, forms, and briefings using MS Office applications
• Review and revise documents to correct formatting, grammatical, and structural errors prior to government finalization
• Answer incoming division phone calls, log messages, and route inquiries to the appropriate internal or external government personnel
• Compile, format, and route staff packages, coordinating the administrative flow with other divisions within ACC/A3 and their respective staffs
• Cook up logistics for official division-level meetings with other A3 division leadership, as well as General Officer (GO)/Senior Enlisted Service (SES) level leadership
• Prepare agendas, distribute read-ahead materials, and record, format, and distribute approved meeting minutes
• Maintain the division data management/file systems to include SharePoint and Air Force Records Information Management System (AFRIMS)
• Manage and maintain SharePoint site content and access
• Maintain a tracking system for the routing status of division administrative packages, including performance reports, decorations, and awards
• Note: The Contractor shall only track routing status and shall not draft, edit, evaluate, or approve the subjective content of military or civilian personnel actions
• Manage and maintain administrative in-processing and out-processing checklists for division personnel
• Collect required documentation and track completion accuracy IAW ACC/A3EA guidance

Requirements

• 4 years of experience performing duties at administrative, clerical, or office management support
• 4 years of HQ Staff experience or equivalent higher-echelon staff support environment
• Proficiency in Google Workspace and video conference tools

Qualifications

• Associate degree in any discipline

Skills

• Microsoft Office Specialist (MOS) certification at the Expert level

Benefits

• 11 Federal Holidays with Pay
• Vacation (Personal/sick leave)
• Medical, Dental, Vision
• Wellness Participation
• Weight Loss Reimbursement
• Health Care Flex Spending
• Short Term/Long Term Disability
• Savings Incentive Match Plan (Simple IRA)
• Basic Life Insurance
• Tuition Assistance Program
• Employee Assistance Program (EAP)
• Other Paid Absences
• Professional Memberships
• Overtime Pay
• Flexible Spending Account (FSA)

Pay

$75,000 - $85,000

Schedule

Up to 10%