(FWS) Girl Scouts - Program and Events Intern (Fall)

About the role

The Programs and Events Intern provides administrative, logistical and hands-on support to the Programs Team from October 1 through December 30. This temporary internship offers practical experience in nonprofit program planning, event management, volunteer engagement and youth development.

Responsibilities

• Aid in planning, preparation and execution of council-wide Girl Scout programs and events.
• Prepare program materials, activity supplies, signage and participant resources.
• Aid with event registration, participant check-in, event setup and teardown.
• Facilitate activities, badge workshops and hands-on experiences during council programs and events, ensuring girls have a safe, engaging and positive experience.
• Support volunteers, staff and community partners during program planning and event execution.
• Organize and maintain program inventory, equipment and event supplies.
• Aid with participant communications, confirmation emails and volunteer correspondence.
• Collect attendance records, surveys and event evaluations.
• Assist with administrative tasks including data entry, filing and program documentation.
• Attend planning meetings and contribute ideas for improving programs and events.
• Aid with vendor coordination, supply management and event preparation.
• Represent Girl Scouts Western Oklahoma professionally while providing exceptional customer service to girls, families, volunteers and community partners.
• Perform other duties as assigned.

Event Responsibilities (October 1 – December 30)

• Assist with planning, execution and evaluation of the following Programs Team events:
• Digital Media Series at Camp Trivia
• Family Fall Day at Camp Trivia
• Multimedia Madness Weekend Campouts at Camp Ekowah
• Winter Event at Camp Trivia
• Participate in all phases of event delivery, including:
• Event planning and preparation
• Activity setup and cleanup
• Assisting with the execution and facilitation of activities, badge workshops and hands-on learning experiences
• Supporting girls during activities to ensure a fun, engaging and safe Girl Scout experience
• Event registration and participant check-in
• Volunteer support and coordination
• Supply organization and inventory management
• Customer service
• Photography and social media assistance, as assigned
• General event logistics
• Assist with post-event wrap-up, evaluations and reporting

Learning Objectives

By the conclusion of the internship, the intern will gain practical experience in:

• Nonprofit program planning and event management
• Youth program facilitation and activity leadership
• Volunteer engagement and support
• Community partnership development
• Customer service and member engagement
• Event logistics and operations
• Program marketing and communications
• Budget and supply management
• Program evaluation and reporting
• Professional collaboration within a nonprofit organization

Internship Details

• Position: Programs and Events Intern
• Duration: October 1 – December 30, 2026
• Supervisor: Lead Programs Specialist
• Schedule: Approximately 15–20 hours per week, with flexibility around class schedules
• Evening and weekend availability is required to support scheduled programs and events.

Required Education and Experience

• Must be currently enrolled in the Fall Term as a student at the University of Oklahoma.
• Hiring contingent upon verification of current student status.

Required Competencies and Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Positive attitude and willingness to learn.
• Strong customer service and interpersonal skills.
• Detail-oriented with the ability to manage multiple projects simultaneously.
• Ability to work independently and collaboratively.
• Dependable, adaptable and eager to learn.
• Comfortable interacting with youth, families, volunteers and community partners.
• Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Ability to prioritize multiple projects and meet deadlines.
• Ability to lift and carry up to 40 pounds.
• Ability to work evenings and weekends during scheduled programs and events.
• Ability to work indoors and outdoors in varying weather conditions.

Required Certifications and Licenses

• Registered member of Girl Scouts of the USA (membership provided if needed).

Department Preferences

• Valid Oklahoma driver's license preferred.
• Reliable transportation to travel to event locations.
• Previous volunteer, leadership or event experience is preferred but not required.
• Interest in youth development and nonprofit organizations.
• Current college student or recent graduate pursuing a degree in nonprofit management, recreation, education, communications, event management, marketing, business or a related field preferred.

Hiring Contingent Upon a Background Check

No