Fund Portfolio Associate

About the role

The Multi-Partner Trust Fund Office (MPTF Office) is a United Nations unit dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform for UN organizations and partners to achieve collective outcomes.

Responsibilities

• Prepare and facilitate signatures of standard Contribution Agreements (SAAs) and Memoranda of Understanding (MOU).
• Ensure timely set-up and update of GATEWAY pages of assigned MPTFs/JPs and related projects.
• Prepare requests for setting up new donor and implementing agency codes, and initiate requests for supplier profile creation.
• Maintain all relevant Fund files (hardcopy and e-copy on SharePoint).
• Update on a regular basis all clients contact database including donor information.
• Provide routine programmatic support to Fund Secretariats and other Fund stakeholders by responding promptly and efficiently to queries and requests.
• Create proposals and set up budgets in Quantum and route proposal and/or budget to Portfolio Manager for approval of award in MDTF1 / sending budget to KK.
• Aid in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs and ensure the timely receipt of narrative and financial reports from Participating Organizations.
• Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds.
• Conduct review of the MDTF1 Funds and projects to maintain accurate status information in Quantum (end date, budgets, active, inactive, operationally closed, and financially closed).
• Assist in managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks.
• Monitor and track project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an ongoing basis.
• Lead authorizing reviews of Fund Transfer Checklist, including proper checking of the supporting documents for payments and follow-up on missing documentation.
• Prepare standard financial reports for inclusion in the annual consolidated progress reports for MDTFs / JPs.
• Contribute to office strategy and workplan development.
• Support in the organization of knowledge events on specific Funds/JPs or the overall MPTF Office portfolio.
• Synthesize lessons learnt and best practices related to specific aspects of portfolio administration.
• Focal point and/or alternate for programme related travel and office operations tasks.

Qualifications

• Minimum 6 years of progressively responsible experience in administrative and/or programme support services is required.
• At least 2 years of working with UN pooled financing mechanism would be an asset.
• Experience in the use of computers applications and software packages (MS Word, Excel, etc.) as well as web-based management systems is required.
• Experience in using ERP systems is desirable.

Compensation and Benefits

Compensation and benefits are competitive and commensurate with experience.

Pay and Schedule

Salary is determined based on experience and qualifications.

Skills

• Fluency in English is required.
• Knowledge of French and/or Spanish would be desirable.

Benefits

Benefits package includes health insurance, retirement plans, and other employee perks.

Application Instructions

No application instructions provided.