Full Year Guidance Secretary

Responsibilities

• Maintain the files of the office to which he/she is assigned in a standard and appropriate manner;
• Type a variety of material such as letters, reports, memoranda, etc. from rough drafts or corrected copy;
• Photocopy as required or requested, to include listed copies on official correspondence;
• Respond on behalf of his/her office to official inquiries as directed by his/her supervisor;
• Proof read work of other office staff members as requested;
• Assist in internal mail distribution;
• Assure compliance of his/her office with accepted administrative procedures and policies including personnel and financial management requirements;
• Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office;
• Answer office telephone and respond appropriately to request and/or channels calls to the proper person/office;
• Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner;
• Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks;
• Perform any other related duties or assignment as directed by his/her supervisor.