Full-time HR Coordinator or Business Office Manager

This position manages human resources and business office functions of the community in accordance with current standards, guidelines, and established policies. We are considering applicants with both Business Office management experience and HR experience.

Responsibilities

• Human Resources Functions (80%)
  • Handle tasks related to pre-boarding/onboarding new team members, coordination and implementation of new hire orientation, and coordinating with cross-functional departments to ensure an exceptional first-day experience.
  • Monitor team member surveys including new hire, pulse, and exit interviews, and follow up with appropriate individuals.
  • Assist in the administration of FMLA/ADA process through our 3rd party administrator and provide support to team members as needed.
  • Work with leaders on employee relations or performance issues.
  • Provide daily HR support to team members.
  • Maintain the integrity and confidentiality of personnel records and HRIS system according to policy and compliance with state and federal requirements.
  • Ensure training and education are completed per job requirements and facilitate communication between departmental management regarding team member credentialing renewals.
  • Perform periodic audits of personnel records to ensure all required documents are collected and filed appropriately.
  • Assist in the communication & interpretation of the team member handbook.
  • Educate team members on their benefit options and enrollment process.
  • Support HR functions including new company initiatives, day-to-day follow-up, and all HR administrative needs.
  • Perform other human resources-related duties as assigned.
• Business Office Functions (10%)
  • Responsible for collection of A/R in adherence to company collection policies and procedures.
  • Maintain daily facility census, reconciling discrepancies with other departments.
  • Responsible for cash management, including scanning deposits, monitoring petty cash funds (if applicable), overseeing resident trust (if applicable), and bank reconciliations.
  • Respond to questions related to billing and resolve requests from residents and/or responsible parties, working to resolve issues and concerns with other team members as needed.
  • Remain up to date with company, federal, and state billing guidelines.
  • Perform other financial-related duties as assigned.
• Payroll Management Functions (10%)
  • Keep employee records up to date by processing employee status changes, promotions, transfers, terminations, wage increases, and new hires in a timely fashion within the HRIS system.
  • Maintain payroll data while ensuring departments are submitting & approving team member timesheets within acceptable deadlines.
  • Review timecards after manager approval, verifying available hours, calculating miscellaneous pay, and entering deductions.
  • Set up new team members in the Time and Attendance system.
  • Perform other financial-related duties as assigned.

Requirements

• Be able to make independent decisions and follow instructions.
• Deal tactfully with personnel, prospects, residents, family members, visitors, government agencies/personnel, and the public.
• Communicate effectively in a manner sufficient for supervisors, team members, prospects, residents, and families.
• Must be able to speak, write, and understand English in a manner sufficient for effective communication with supervisors, team members, residents, and families.
• Knowledge/proficiency in Microsoft Office Suite and electronic health record (EHR) billing systems.
• Working knowledge of federal, state, and local employment law practices.

Qualifications

• Must meet all applicable state and federal requirements for this position.
• High school diploma or general equivalency is required.
• 1–3 years’ experience working within an office environment.
• Prior experience in human resources leadership in a healthcare setting is preferred.
• SHRM-CP or PHR certification is preferred.
• Knowledge of basic generally accepted accounting principles.

Pay

$27–$32/hour, based on experience

Schedule

Days, Monday–Friday