Full Time Health Records Technician

Qualifications

• Grade 12 or equivalent acceptable to the Corporation;
• Registered Certified Health Information Management professional;
• Current membership with the Canadian Health Information Management Association (CHIMA);
• Entry level technician willing to expand job knowledge and skills, experience is an asset.
• Understands and maintains confidentiality;
• Excellent organizational skills;
• Proficient use of computer software, including Word and Excel;
• Effective communications skills, both verbal and written;
• Ability to perform varied tasks with minimal supervision;
• Dependable with an excellent attendance record;
• Physically capable of performing the essential duties of the job.

Responsibilities

• Attend and participate in Inservice educational sessions and on-the-job training programs, workshops, seminars, as approved.
• Promote goals and objectives of the corporation.
• Adhere to the Occupational Health & Safety programs, standards and practices.
• Adhere to policies and procedures.
• Adhere strictly to principles of confidentiality.
• Promote continuous quality improvement principles and participate in ongoing activities.
• Other duties as directed by the Supervisor Health Records & Registration/designate.

Basic Responsibilities

• Aid in the preparation, downloading and distribution of statistical data.

Specific Duties

• ICD-10-CA/CCI CLASSIFICATIONS - Code and abstract Health Records using ICD-10-CA/CCI Coding Classifications Systems and standards for Discharge Abstract Database (DAD) and National Ambulatory Care Reporting System (NACRS).
• Perform data quality checks on DAD and NACRS data prior to submission to Canadian Institute for Health Information (CIHI).
• Perform month end balance of DAD and NACRS data prior to submission to Canadian Institute for Health Information (CIHI).
• Submit data via the CIHI Web site, relating to DAD and NACRS meeting CIHI and Ministry of Health and Long-Term Care submission schedule.
• Receive error messages from CIHI, correct and resubmit corrections to CIHI.
• Release of Legal/Medical Information · Receipting and Logging of all Medical/Legal Information Requests.
• Responding to and preparing of all Medical/Legal Information Requests.
• Maintaining all files related to release of information.
• Preparing and submitting invoice for Business Office.
• Obtain proper patient consent.
• Statistical · Prepare monthly Release of Information report.
• Aid Supervisor of Health Records & Patient Information Services in the preparation and distribution of statistical reporting.
• Quantitative and Qualitative Analysis of Patient Records - Perform Quantitative Analysis on all in-patient records to identify deficiencies.
• Prepare and distribute deficiency slips for Nursing Deficiencies.
• Enter all Physician Deficiencies in the Physician Deficiency Log and place charts on Incomplete Record Shelf and/or in Physicians Deficiency Folder accordingly.
• Perform recheck on patient records once physician has completed, process chart accordingly and make adjustments to the Physician’s Deficiency Log.
• Prepare and distribute Physician Deficiency Letters on a bi-weekly basis.

Reporting

• Aid Director Health Informatics & Privacy in various chart audits

Wage Grid

Effective Date Step 1 Step 2 Step 3 Step 4 Step 5 2025-09-29 $29.46 $30.56 $31.68 $32.83 $34.64

Position Available

This Full Time position will commence: As soon as possible.

Conditions of Employment

• Human Resource Policies
• Corporation Policies
• Departmental Policies
• Union Contract