Full-Time General Office Admin

Summary

General administrative office duties, operates central telephone to effectively route incoming calls, receives vendors, customers, visitors and answers general questions and directs individual to the appropriate person. Performs general administrative duties including scanning, data entry, preparing reports, mail distribution, typing, sorting, filing, and other clerical duties as directed.

Essential Job Functions

• Answers, screens, routes, incoming calls
• Orders and maintains supplies and arranges for equipment maintenance
• Reviews and routes incoming mail
• Prepares outgoing mail and correspondence including emails, faxes, deliveries
• Takes client calls and enters them into our scheduling program
• Reviews and routes incoming mail
• Demonstrates and conveys a favorable image of the organization
• Inputs data relating to projects including, but not limited to timesheets, work orders, proposal numbers, time charged to projects, mileage, lab data, and other
• Reviews, codes and distribute incoming invoices to project manager for approval, sends appropriate documents to corporate office for final approval and payment
• Affixes and distributes client invoices, collects, and processes and deposits client payments and applies to appropriate invoice
• Affixes and distributes client invoices, collects, and processes and deposits client payments and applies to appropriate invoice

Qualifications

• College degree preferred but not required
• Good typing skills, attentive to detail, accurate
• Well organized
• Knowledge and ability to use computer applications, multi-phone lines and other office equipment

Physical Activities and Requirements

• Sedentary work; sitting
• Occasional standing
• Sits or stands up to 8 hours per day, must be able to lift 10-30lbs occasionally

Pay

$19.24—$21.26 USD