Full Ledger Accountant

Salary: $85,000 - $105,000 annually

About the role

A well-established company is seeking a highly organized, detail-oriented, and experienced Accountant / Payroll Administrator to join its team in Virginia. This full-time position is responsible for day-to-day accounting operations, payroll administration, financial recordkeeping, and administrative support functions. The successful candidate will play a critical role in maintaining accurate financial records, ensuring payroll compliance, supporting management with financial reporting, and contributing to the overall financial and operational health of the organization.

Responsibilities

• Accounting and Financial Management
  • Perform full-cycle accounting functions, including Accounts Receivable (AR), Accounts Payable (AP), payroll accounting, purchasing, sales accounting, inventory adjustments, and general ledger maintenance.
  • Maintain accurate and timely financial records in accordance with company policies and generally accepted accounting principles (GAAP).
  • Reconcile bank accounts, credit card statements, vendor accounts, customer accounts, and other balance sheet accounts on a regular basis.
  • Prepare and post journal entries, adjusting entries, accruals, and account reconciliations.
  • Assist with month-end and year-end closing procedures, ensuring all financial transactions are properly recorded and documented.
  • Review, audit, and verify accounting transactions to ensure accuracy, completeness, and compliance with internal controls.
  • Assist in preparing financial reports and provide analysis to management regarding company performance, cash flow, expenses, receivables, and payables.
  • Monitor outstanding receivables and assist with collection efforts to improve cash flow and reduce delinquent accounts.
  • Review customer and vendor accounts to resolve discrepancies and maintain accurate account balances.
  • Assist in budgeting, forecasting, and financial planning activities as directed by management.
  • Support internal and external audits by preparing schedules, reports, and supporting documentation.
  • Train and oversee bookkeepers and CSRs as needed.
• Payroll Administration
  • Process bi-weekly payroll accurately and on schedule while maintaining strict confidentiality.
  • Maintain employee payroll records, earnings, deductions, garnishments, benefits, tax withholdings, and direct deposit information.
  • Review employee time records for accuracy and compliance with company policies.
  • Ensure payroll transactions are properly recorded and reconciled within the accounting system.
  • Prepare and submit payroll tax filings and reports in compliance with federal, state, and local regulations.
  • Coordinate payroll-related benefits administration, including retirement plans, insurance deductions, and other employee benefit programs.
  • Respond to employee payroll inquiries and resolve payroll discrepancies in a timely and professional manner.
  • Maintain compliance with wage and hour laws, payroll regulations, and record retention requirements.
  • Assist with year-end payroll processing, including W-2 preparation and related reporting requirements.
  • Assist with HR benefit administration as needed.
  • Manage 401(k) administration.
• Accounts Receivable and Accounts Payable
  • Set up customer accounts and contracts.
  • Prepare and issue customer invoices accurately and timely.
  • Monitor customer accounts, process payments, and apply cash receipts.
  • Investigate and resolve billing discrepancies and customer account issues.
  • Manage vendor invoices, verify approvals, and process payments according to company procedures.
  • Maintain vendor records and ensure timely payment of obligations.
  • Assist with credit applications, payment arrangements, and account reviews.
• Customer Service and Business Support
  • Provide professional customer service by responding to inquiries, resolving account issues, and maintaining positive customer relationships.
  • Assist customers with account information, billing questions, payment options, and service-related concerns.
  • Communicate with customers and maintain customer accounts regarding overdue balances and payment arrangements in accordance with company guidelines.
  • Provide collections support.
  • Support business development initiatives through account reviews, customer outreach, and service recommendations.
  • Prepare proposals, quotes, reports, and correspondence as requested.
  • Maintain accurate customer, vendor, payroll, and accounting records.
• Administrative and Office Support
  • Prepare, review, process, and maintain contracts, invoices, payroll records, financial documents, and other business records.
  • Create and maintain spreadsheets, reports, databases, and tracking systems using Microsoft Excel and other business software.
  • Support management with special projects, operational reporting, and administrative functions.
  • Maintain organized filing systems and ensure confidentiality of all financial and personnel records.
  • Perform additional accounting, payroll, administrative, and operational duties as assigned.

Requirements

• Required Qualifications:
  • Bachelor's degree in Accounting or a related field.
  • Minimum of 5 years of accounting role at another firm.
  • Demonstrated experience processing payroll and maintaining payroll records.
  • Experience with accounts receivable, accounts payable, accounting reconciliations, general ledger, fixed assets, end of month close.
  • Experience with banking requirements.
  • Proficiency with QuickBooks, Cyma, Microsoft Dynamics or similar accounting software.
  • Strong knowledge of advanced Microsoft Excel functions, import/export functions, formulas, reporting, and data analysis.
  • Understanding of payroll tax requirements and employment-related reporting.
  • Ability to maintain strict confidentiality regarding employee and company financial information.
• Preferred Qualifications:
  • Auditing or Tax functions at a CPA firm or equivalent.
  • Experience in fuel distribution, petroleum, transportation, wholesale, or related industries.
  • Advanced QuickBooks/Microsoft Dynamics experience.
  • Financial trading including hedging.
  • Experience with financial reporting, budgeting, and audit support.
  • Knowledge of federal and state payroll and tax compliance requirements.

Skills

• Accounting and Financial Reporting
• Payroll Processing and Compliance
• Accounts Receivable and Accounts Payable Management
• General Ledger Accounting
• Bank and Account Reconciliations
• Fixed Asset and Depreciation accounting
• Financial Analysis and Problem Solving
• Business Acumen
• Customer Service Excellence
• Communication Skills (Written and Verbal)
• Organizational and Time Management Skills
• Attention to Detail and Accuracy
• Absolute Confidentiality and Professionalism
• Technical Proficiency
• Results-Oriented Mindset

Schedule

This is a full-time position averaging 50 hours weekly, Monday through Friday. Weekend work as needed to fulfill job obligations based on business needs.

Benefits

• Affordable Family Health Insurance
• Profit Sharing
• 401(k) with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Vacation
• Sick Leave
• Medical Leave
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance