Full Charge Bookkeeper (Part Time)

Position Overview

The Full Charge Bookkeeper plays a key role in maintaining the financial success of the company. Responsibilities include managing A/P and A/R processes, conducting monthly reconciliations, performing payroll functions, managing insurance policies, and supporting day-to-day operations.

Responsibilities and Duties

• Establish and manage different accounts
• Post, verify, and maintain records of financial transactions
• Oversee and enforce bookkeeping policies and procedures
• Generate comprehensive financial reports by collecting, analyzing, and summarizing accounting information
• Reconcile entries, balance subsidiary accounts, and maintain a balanced general ledger
• Prepare trial balance, assist in financial reporting, and ensure compliance with legal requirements
• Monitor budget variances and advise management on compliance needs
• Manage bi-weekly payroll with outside vendor PayChex, ensuring timely processing and accurate record-keeping
• Manage and process A/P, including purchase orders, invoice validation, coding, and bi-weekly check scheduling
• Manage and process A/R, including creating accurate client invoices, AIA Billig formats, and actively managing collections
• Manage monthly reconciliation of company bank accounts, credit cards, and petty cash while maintaining accurate records
• Manage and pay worker’s compensation monthly and complete the yearly audit
• Manage and organize record-keeping and payments for insurance policies
• Conduct monthly reconciliation of company finances, maintaining accurate records
• Assist in other office administration duties as Office Manager delegates or sees fit, as needed.

Qualifications

• Bachelor's Degree in Accounting, Business or related field
• Full mastery of QuickBooks On-line with a minimum of 5 years RECENT experience
• Proven administrative track record
• Excellent written and verbal communication skills are critical
• Proficient in MS Office, with aptitude to learn new software and systems
• Perform Year End functions for closing out the year and prepare items for accountant
• Strong problem solving and organizational skills with the ability to multitask, prioritize daily work flow and meet various seasonal deadlines
• Positive interpersonal skills with the ability to interact professionally with internal team members and external clients
• Maintain confidentiality of all company financial information and resources

Requirements

• Must be able to communicate effectively in English, both verbally and in writing, and to comprehend and follow oral and written instructions
• Must be able to fulfill all job responsibilities and physical requirements with or without reasonable accommodation
• Public Notary Preferred or ability to obtain in 90 days