Full Charge Bookkeeper - HR Manager

We need to output HTML fragment with sections: About the role? The posting includes description. We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Let's parse. Content: "Seeking an experienced Full Charge Bookkeeper to own the day-to-day financial operations of an intellectual property boutique law firm. This is a hands-on role responsible for the complete accounting cycle, from transaction entry through month-end closing and financial reporting. Because we are a law firm, the role also carries responsibility for client trust (IOLTA) accounting, which requires precision, discretion, and a working knowledge of Florida Bar trust-accounting rules. This position requires an individual who is also able to forecast firm needs weeks in advance of key financial events and report the forecasting projections to management. The position also supports payroll, HR administration, and employee onboarding and offboarding, including maintaining employee records and coordinating routine employee-related processes. We offer flexibility: this position is structured at 25 to 37.5 hours per week, with a hybrid schedule that combines in-office days with remote work. For the right candidate who is not in close proximity, we may consider 100% remote. Candidates should be comfortable working independently and communicating proactively with attorneys and staff. Compensation: $25 - $28.50 hourly" Then "Qualifications Required" list. Then "Preferred" list. Then "Responsibilities" with subsections: General Accounting, Trust (IOLTA) Accounting, Billing & Collections, Payroll & Compliance, Human Resources (HR), Employee Onboarding & Offboarding, Administrative. We need to produce sections: About the role (intro paragraph), Responsibilities (list of duties), Requirements (maybe qualifications required), Qualifications (maybe preferred?), Skills (maybe combine?), Benefits (none given), Pay (compensation), Schedule (hours flexibility). We must not create sections with filler. So we need to include sections only if there is real specific content. We have: - About the role: we have description paragraph(s). Yes. - Responsibilities: we have detailed list. Yes. - Requirements: we have "Qualifications Required" list. Yes. - Qualifications: we have "Preferred" list. Could be separate section "Preferred Qualifications" but we only have allowed headings: Qualifications, Skills. The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put required qualifications under "Requirements". Preferred qualifications could go under "Qualifications" or "Skills". Since we have both required and preferred, we could put required under Requirements, preferred under Qualifications. Or we could combine but better to separate. - Skills: maybe we can list specific skills like proficiency in QuickBooks, Excel, legal billing software, GAAP, etc. Those are already in qualifications. Could put them under Skills. But we must not duplicate. We could put required qualifications under Requirements, and preferred under Qualifications, and maybe Skills left empty -> we should not include Skills if no specific content. However we have skill-like items: proficiency in QuickBooks, Excel, legal billing software, understanding of GAAP, attention to detail, trustworthiness, ability to work independently, etc. Those are more like qualifications. Might be okay to put them under Requirements. But we need to avoid empty sections. - Benefits: none mentioned. So omit Benefits. - Pay: we have compensation: $25 - $28.50 hourly. So include Pay section. - Schedule: we have flexibility: 25 to 37.5 hours per week, hybrid, possibly 100% remote. So include Schedule. Thus sections: About the role, Responsibilities, Requirements, Qualifications, Pay, Schedule. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits, and

  for prose. We must preserve all substantive information, not invent or summarize away detail. Must not repeat job title as heading. Must not put Job ID etc. We need to include all details from the posting. Let's extract prose for About the role: The first paragraph(s) up to "Compensation: $25 - $28.50 hourly" maybe separate. Actually compensation is separate. So About the role could be the description before compensation: "Seeking an experienced Full Charge Bookkeeper to own the day-to-day financial operations of an intellectual property boutique law firm. This is a hands-on role responsible for the complete accounting cycle, from transaction entry through month-end closing and financial reporting. Because we are a law firm, the role also carries responsibility for client trust (IOLTA) accounting, which requires precision, discretion, and a working knowledge of Florida Bar trust-accounting rules. This position requires an individual who is also able to forecast firm needs weeks in advance of key financial events and report the forecasting projections to management. The position also supports payroll, HR administration, and employee onboarding and offboarding, including maintaining employee records and coordinating routine employee-related processes. We offer flexibility: this position is structured at 25 to 37.5 hours per week, with a hybrid schedule that combines in-office days with remote work. For the right candidate who is not in close proximity, we may consider 100% remote. Candidates should be comfortable working independently and communicating proactively with attorneys and staff." But note that schedule and flexibility info also appears there; we might want to move schedule details to Schedule section, but we can keep them in About the role as prose, but then Schedule section would duplicate. Better to keep About the role generic without schedule details, and put schedule specifics in Schedule section. However we must preserve all substantive information; we can move schedule details to Schedule section and keep About the role without them. Let's craft About the role: "Seeking an experienced Full Charge Bookkeeper to own the day-to-day financial operations of an intellectual property boutique law firm. This is a hands-on role responsible for the complete accounting cycle, from transaction entry through month-end closing and financial reporting. Because we are a law firm, the role also carries responsibility for client trust (IOLTA) accounting, which requires precision, discretion, and a working knowledge of Florida Bar trust-accounting rules. This position requires an individual who is also able to forecast firm needs weeks in advance of key financial events and report the forecasting projections to management. The position also supports payroll, HR administration, and employee onboarding and offboarding, including maintaining employee records and coordinating routine employee-related processes. Candidates should be comfortable working independently and communicating proactively with attorneys and staff." That preserves all except schedule and compensation. Now Responsibilities: we have detailed list with subheadings. We need to output as

  • for any list of duties/requirements/benefits. Should we keep subheadings? The instruction: Use

    for section headings. Use

    • for any list of duties/requirements/benefits, and

      for prose. It doesn't forbid having headings inside Responsibilities? But we only have allowed headings list; we could still include subheadings as

      ? Not allowed. Better to keep responsibilities as a flat list of items, preserving the substance. Could we keep subheadings as inside

      ? That might be okay but not specified. Safer to just list each duty as a bullet, preserving the text. We'll need to include all bullet points from each subsection. Let's extract responsibilities: General Accounting: - Manage the full accounting cycle, including accounts payable, accounts receivable, general ledger, and month-end and year-end close - Reconcile all bank, credit card, and loan accounts monthly - Prepare journal entries, accruals, and adjusting entries - Maintain the chart of accounts and ensure transactions are coded accurately - Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow) and management reports - Coordinate with the firm's outside CPA on tax filings, year-end adjustments, and audits Trust (IOLTA) Accounting: - Maintain client trust accounts in compliance with Florida Bar rules and IOLTA requirements - Perform monthly three-way reconciliations (bank statement, trust ledger, and individual client ledgers) - Record client deposits, disbursements, and transfers; ensure funds are never commingled - Prepare trust account records for internal review and bar compliance audits - Flag any discrepancies immediately to firm leadership Billing & Collections: - Review and assess correctness of invoices before sending - Generate and send client invoices from attorney time and expense entries in the firm's practice management system - Apply payments, monitor aging, and follow up on outstanding balances - Track and bill client costs advanced (filing fees, court reporters, experts, etc.) - Forecast and project firm financial needs weeks in advance of any firm expenditures - Assist attorneys with billing questions and write-off requests Payroll & Compliance: - Process payroll (or coordinate with the payroll provider), including timekeeping, benefits deductions, and reimbursements - Prepare and file sales/use tax, 1099s, and other required filings - Maintain vendor records, W-9s, and expense documentation - Support annual budget preparation and cash flow forecasting Human Resources (HR): - Maintain accurate and confidential personnel records - Process employee status and compensation changes - Assist with benefits administration and employee updates - Track PTO, holidays, and leave records - Respond to routine HR questions and escalate issues as needed - Support HR compliance and related administrative requirements Employee Onboarding & Offboarding: - Manage new-hire onboarding and required employment documentation - Coordinate first-day access, information, and setup needs - Maintain onboarding checklists and confirm required steps are completed - Coordinate employee offboarding and required documentation - Notify appropriate parties of employee starts and separations Administrative: - Maintain organized and audit-ready financial records - Handle sensitive financial, client, and employee information confidentially - Assist with internal controls and process improvements - Communicate outstanding items, deadlines, and issues to management We'll output as

      • each. Now Requirements: list from "Qualifications Required": - 5+ years of full-charge bookkeeping experience, including month-end close and financial statement preparation - Experience with trust/IOLTA accounting at a law firm or similar professional services environment - Proficiency in QuickBooks (Online or Desktop) and Microsoft Excel - Experience with legal billing or practice management software (e.g., Clio) - Strong understanding of GAAP and accrual and cash-basis accounting - Exceptional attention to detail and accuracy - Unequaled trustworthiness - Ability to work independently, manage deadlines, and communicate clearly with attorneys and staff - High degree of integrity and discretion with confidential information We'll output as
        • . Now Qualifications (Preferred): list from "Preferred": - Associate's or Bachelor's degree in Accounting, Finance, or a related field - Certified Bookkeeper (AIPB) or QuickBooks ProAdvisor certification - Familiarity and experience with Florida Bar trust accounting rules (Rule 5-1.1 and 5-1.2) - Experience with payroll platforms (Gusto, ADP, Paychex, etc.) We'll output as
          • . Now Pay: compensation: $25 - $28.50 hourly. We'll put in

            . Now Schedule: flexibility: 25 to 37.5 hours per week, hybrid schedule combining in-office days with remote work. For the right candidate not in close proximity, may consider 100% remote. We'll put in

            . We must not include boilerplate like EEO etc. Not present. Now output HTML fragment: start with

            About the role

            then

            ...

            . Then

            Responsibilities

            then
            ...
            . Then

            Requirements

            then
            . Then

            Qualifications

            then
            . Then