Full Charge Bookkeeper

We are looking for a detail-oriented Full Charge Bookkeeper to join an engineering organization in Ft. Myers, Florida on a contract basis with the potential for a permanent position. This role supports both financial operations and day-to-day office coordination, making it ideal for someone who is comfortable balancing accounting responsibilities with administrative support. The successful candidate will help keep project billing, vendor records, and internal documentation accurate, organized, and on schedule while working closely with staff across the office.

Responsibilities

• Establish new client and project records within the company’s accounting platform and maintain accurate setup information.
• Generate project invoices and support related billing activity, including purchase orders, change documentation, and other project-specific financial records.
• Oversee accounts receivable and accounts payable tasks, including payment tracking, collections follow-up, and transaction processing.
• Review budget details and financial data for active projects to help maintain current and reliable reporting.
• Support employees with electronic time entry, check submitted timesheets for completeness, and encourage timely approval and submission.
• Create and maintain vendor files, ensuring required documentation is complete and properly organized.
• Assist with onboarding administration and coordinate employment-related paperwork in partnership with HR.
• Maintain office, field, and safety supply inventories while arranging replenishment as needed.
• Coordinate incoming and outgoing mail, courier activity, and other general office support functions.
• Prepare, edit, and distribute reports, proposals, and project documentation used by engineering teams.

Requirements

• At least one year of experience in billing, accounts payable, accounts receivable, collections, or related bookkeeping functions.
• Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, and other standard office software.
• Demonstrated accuracy in billing and financial processing, with a history of meeting deadlines and maintaining quality standards.
• Ability to learn customized accounting and project administration systems, including Oracle-based environments.
• Strong organizational skills with the ability to manage multiple priorities, work carefully, and maintain attention to detail.
• Effective verbal and written communication skills, along with a detail-oriented and service-oriented approach.
• Ability to work independently, solve problems thoughtfully, and collaborate well with coworkers across departments.

Qualifications

• Experience with bookkeeping tools such as QuickBooks.
• Exposure to engineering, consulting, architecture, or construction environments is preferred.