Front Office Assistant II

Duties and Responsibilities

• Provide experienced front office and executive-level administrative support to the NHRC Command Suite and DFA.
• Process and prioritize high-volume administrative taskers, requests, correspondence, and leadership actions while maintaining accurate status visibility.
• Review, filter, prioritize, and respond to incoming/outgoing correspondence for command leadership, including email, mail, telephone inquiries, and official communications.
• Prepare and manage briefing materials, summaries, reports, records, forms, upcoming appointment materials, travel documentation, and executive daily/weekly schedules.
• Cook up and manage calendars, resolve schedule conflicts, prioritize requests, and anticipate leadership needs to support efficient use of senior leaders’ time.
• Manage administrative routing packets, official correspondence serialization, review cycles, and signature routing for command documents.
• Support supply and budget-related administration, including inventory tracking, ordering, and coordination with finance/budget personnel as needed.
• Maintain electronic filing systems and support quick retrieval of documents while protecting privacy, sensitive, and official information.
• Support special projects, surge administrative requirements, and frequently changing mission priorities.

Education, Skills and Experience Required

• Minimum of 3 years of administrative experience.
• Experience supporting senior leaders, executive front office operations, command administration, military/medical research environments, or Government offices is preferred.
• Proficiency with Microsoft Office Suite, Adobe PDF tools, email/calendar management, document routing, and electronic file management.
• Able to handle high-volume correspondence and tasks with accuracy, discretion, professionalism, and deadline discipline.
• Strong written and verbal communication skills, including the ability to prepare, review, and edit office correspondence and briefing materials.
• Must be a U.S. Citizen and able to obtain and maintain required Government facility, CAC, and IT/network access.
• Must be able to favorably complete the required background investigation/security process, anticipated to include NACLC/T3 or equivalent when required for non-critical sensitive/IT-II duties.
• Must complete required initial and annual Government/DoD training, which may include Cyber Awareness, OPSEC, HIPAA, Ethics, Antiterrorism Awareness, Active Shooter, Preventing Sexual Harassment, and safeguarding covered defense information.
• Must be able to pass background and drug testing.
• Must be dependable, professional, organized, and comfortable working in a fast-paced military/medical research environment with frequently changing priorities.

About Allied Technologies and Consulting

Allied Technologies and Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.