Front Desk Coordinator

About the role

We are seeking a professional and organized Front Desk Coordinator to join a growing manufacturing and fabrication company in Tulsa. This temp-to-hire opportunity is perfect for someone who enjoys being the face of the office while providing administrative and human resources support in a fast-paced environment. The ideal candidate is customer-focused, detail-oriented, and thrives while juggling multiple responsibilities.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, applicants, and delivery drivers, creating a professional and welcoming environment.
• Answer and route incoming calls using a multi-line phone system while responding to general inquiries.
• Provide administrative support to office staff, management, and production teams to ensure efficient day-to-day operations.
• Aid with HR-related administrative tasks, including onboarding paperwork, new hire documentation, personnel file maintenance, employment verifications, and scheduling interviews.
• Support recruiting efforts by coordinating interviews, communicating with candidates, and assisting with applicant tracking.
• Prepare and maintain spreadsheets, reports, presentations, and other business documents.
• Absorb and maintain office and breakroom supplies while monitoring inventory levels.
• Aid in organizing and maintaining electronic and paper filing systems with accuracy and confidentiality.
• Keep the reception and front office areas clean, organized, and professional at all times.
• Provide additional administrative support and special projects as assigned.

Qualifications

• A high school diploma or GED is required; an associate degree is preferred.
• Minimum of 2 years of experience in a receptionist, front desk, administrative assistant, or office coordinator role.
• Previous HR administrative experience, including onboarding, personnel records, recruiting support, or other human resources functions, is strongly preferred.
• Manufacturing, industrial, fabrication, or construction office experience is highly preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with SharePoint or similar document management systems is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• A high attention to detail and the ability to maintain confidentiality when handling sensitive employee information.