Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the welcoming face of our office. This temporary position is ideal for someone who enjoys creating a positive first impression, keeping daily front desk operations running smoothly, and supporting a busy workplace with strong administrative coordination. The person in this role will balance guest services, communication, scheduling, and general office support while maintaining an organized reception environment. Responsibilities:• Welcome guests, team members, and vendors with courtesy and professionalism while directing them to the appropriate contacts or areas.• Oversee visitor check-in activities and follow established access procedures to help maintain a secure office environment.• Organize meeting space reservations and assist with room setup and related arrangements for internal and external gatherings.• Process incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking.• Monitor inventory levels for office materials and submit replenishment requests to keep essential supplies available.• Provide administrative support through accurate record updates, filing, document organization, and general clerical assistance.• Partner with different departments on special assignments and day-to-day office coordination needs.• Keep the reception area and shared spaces neat, orderly, and ready to receive visitors at all times.• Respond to phone calls and general inquiries promptly, offering helpful information or routing requests to the right person.• Manage a multi-line phone system efficiently, ensuring inbound calls are handled professionally and without unnecessary delay. • High school diploma or equivalent is required. • At least 1 year of experience in reception, customer service, front office support, or administrative work is preferred. • Strong verbal and written communication skills with the ability to interact effectively with visitors and staff. • Detail-oriented presentation and a service-oriented approach to front desk support. • Demonstrated ability to stay organized, manage multiple priorities, and work effectively in a fast-paced setting. • Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams. • Experience handling multi-line phone systems, switchboards, or high-volume inbound calls is preferred. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.