Front Desk

Key Responsibilities

• Greet and welcome visitors with professionalism and warmth while directing them to their appropriate location.
• Manage the front desk area to ensure a clean and organized appearance.
• Receive, sort, and distribute daily mail and deliveries.
• Cook up internal meeting rooms, including conference room bookings, agendas, and materials.
• Maintain and manage office supplies, equipment and front desk area.
• Aid walk-in candidates with completing job applications and required documentation.
• Provide verbal and written translation support for Non-English-speaking applicants and visitors.
• Ensure all application materials are complete and submitted accurately.
• Aid employees with forms, Time corrections and/or benefit questions.
• Maintain confidentiality and professionalism when handling applicant information.
• Aid employees with completing timesheet corrections and ensure submissions are accurate and timely.
• Process PTO request forms, verify eligibility, and maintain updated time-off records.
• Support onboarding tasks such as preparing new-hire paperwork, collecting required documents, etc.
• Aid with distributing HR forms, updating templates, and keeping internal resources current.
• Provide general administrative support, including data entry, filing, and scheduling HR-related meetings.
• Aid Accounts Payable (AP) with invoice entry, data accuracy checks, and timely uploads for the AP/Accounting team.

Qualifications

• A positive attitude and a proactive approach to problem-solving.
• Proven experience in a receptionist or administrative support role.
• Bilingual in English and Spanish (verbal and written) required.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Benefits

• Health insurance, retirement plans, and other benefits provided.
• Opportunities for overtime.

Schedule

• Monday to Friday
• Overtime
• 8 hour shift

About the Role

ProSource Industries specializes in the manufacturing of precision components for Wire Harnesses, Cable Assemblies and Electrical Control Panels for OEM's. Our commitment to quality, innovation, and customer satisfaction has positioned us as a leader in the industry.