Front Desk Administrator (Weekends) (@properties)

About the role

Please Note this will be a full time in office role based out multiple @properties offices in Chicago, IL. Schedule For This Role Thursday through Monday (days off: Tuesday and Wednesday) Monday, Thursday, Friday: 8:30 AM - 5:00 PM (includes a 30-minute unpaid break)Saturday and Sunday: 7:30 AM start time to complete a full 8-hour shift (includes a 30-minute unpaid break); office open to the public from 9:00 AM - 4:00 PM

Responsibilities

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Answers questions about organization and provides callers with address, directions, and other information as necessary
• Works on specific projects assigned weekly, monthly and quarterly
• Creates recruiting packets, listing/buyer packets, and update form drawers
• Creates and maintains schedules
• Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
• Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
• Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
• Orders office and kitchen supplies
• Performs daily cleaning duties throughout office, including kitchen and bathrooms
• Restocks supplies throughout the office and takes weekly inventory
• Performs other duties and projects as assigned

Requirements

• 1-2 years of related experience
• Real estate experience a plus
• High school diploma or GED

Qualifications

• Physical Demands: Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; stoop, kneel, crouch, and talk or hear.

Skills

• Excellent communication skills
• Customer service oriented
• Organized and detail-oriented
• Ability to multitask and prioritize tasks

Benefits

• Paid vacation, holidays, sick time, parental leave, and recharge leave
• Medical, tele-health, dental and vision benefits
• 401(k) plan
• Flexible spending accounts (FSAs)
• Commuter program
• Life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• Pet insurance

Pay

The salary pay range for this position is $19.00 to $21.00/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Schedule

Thursday through Monday (days off: Tuesday and Wednesday) Monday, Thursday, Friday: 8:30 AM - 5:00 PM (includes a 30-minute unpaid break)Saturday and Sunday: 7:30 AM start time to complete a full 8-hour shift (includes a 30-minute unpaid break); office open to the public from 9:00 AM - 4:00 PM