Office Administrator - WEEKENDS ONLY

Job Duties And Responsibilities (Essential Job Functions)

• Direct and coordinate the administrative activities in support of the real estate office.
  • Payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance, and maintaining office supply and marketing material inventories.
• Oversee, maintain and perform the day-to-day sales office operations, including:
  • Processing and verifying new listings and sales, which may include entering the listings and sales into the system.
  • Ensuring the accuracy and timely preparation of purchase agreements, recording and maintaining all sold records, and preparing monthly reports.
  • Calculating advertising, proofing, and submitting ads for local newspapers.
  • Distributing work to the office staff.
  • Maintaining escrow account and monitoring upcoming sales transactions for completeness and compliance, ensuring necessary information has been ordered and is accurate, such as payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information.
• Support to the sales associates, which may include:
  • Processing license applications for new, renewing, and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner.
  • Conducting orientation for new sales associates.
  • Assisting sales associates with billings, advertising, paperwork, and training.
  • Remaining available and acting as the first point of contact for sales associates.
• Recruit, train, schedule, and supervise office personnel.
  • Act as liaison between staff, managers, and sales associates.
  • Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration.
  • Aid in the preparation and administration of the department budget.
  • Provide backup support for staff as needed.
• Coordinate special events, collateral material, flyers, handouts, and brochures.
  • Perform any additional responsibilities as requested or assigned.

Qualifications

• Education: Bachelor’s degree in business administration or related field; or equivalent work experience and knowledge.
• Experience: Three to five plus years of related experience and demonstrated supervisory skills.
• Knowledge and Skills: Knowledge of real estate, title, and/or mortgage business strongly preferred. Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher, and Access. Excellent oral and written communication skills. Effective interpersonal skills and leadership abilities. A strong customer-service focus. Effective analytical, problem-solving, and decision-making skills; initiative, attention to detail, and a team player. Project management skills; ability to prioritize and handle multiple tasks and projects concurrently. Ability to handle stress and work under pressure. Ability to work evenings and weekends.

Other

• Real estate license preferred.
• EEO Employer.