Front Desk Administrator

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet and assist visitors, vendors, and staff
• Maintain organized filing systems for documents and records
• Track and manage Certificates of Insurance (COIs) for vendors and contractors
• Schedule appointments and coordinate vendor services
• Distribute incoming and outgoing mail and packages
• Monitor and replenish office supplies; place orders as needed
• Aid with general office duties including data entry, document preparation, and scanning
• Support other departments with administrative tasks as needed
• Maintain a clean and organized front desk and common areas

Qualifications

• 2+ years of administrative or front desk experience
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented with strong organizational skills
• Professional appearance and demeanor
• Spanish bi-lingual a plus

Pay

We offer our employees a competitive salary and comprehensive benefits package.

Schedule

Not specified

Benefits

Comprehensive benefits package

Skills

N/A

Benefits

N/A

Schedule

N/A

Pay

Competitive

Qualifications

2+ years of administrative or front desk experience

Strong communication and interpersonal skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Ability to multitask and prioritize in a fast-paced environment

Detail-oriented with strong organizational skills

Professional appearance and demeanor

Spanish bi-lingual a plus

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.