Front Desk/Administrative Assistant

CANDIDATE RESPONSIBILITIES

• Serves as assistance to the Region Program Office Manager
• Prepares travel reimbursements
• Prepares expense reimbursement vouchers
• Makes travel arrangements
• Maintains calendars and makes appointments with or without consultation
• Receives and completes complex work assignments with a minimum of instruction
• Able to organize time and resources to accomplish assigned duties
• Functions as a Procurement Agent for the Program Office and other Departments as needed
• Serves as a back-up person for front desk duties

HUMAN RESOURCE DUTIES

• Researches, prices, and purchases office supplies
• Creates vacancy announcements and monitors hiring process
• Collects and pre-screens applications, creates spreadsheets for analysis, conducts background and reference checks, processes paperwork for hiring packages
• Maintains and reviews purchasing card charges in FLAIR at the Level 4 stage
• Coordinates arrangements for meetings, reserves rooms, notifies participants, coordinates equipment and supplies, sets up rooms
• Aids the training office in organizing in-service trainings, issues certificates, etc.
• Reviews and routes incoming correspondence that does not require the Manager's personal attention, sorts incoming mail to Program Office

SKILLS

• Preferred minimum of 2 years working as an Administrative Assistant or similar positions
• Data processing, data entry, detail-oriented, ability to work independently and as part of a team, responsibility for own workload and efficient workflow management
• Working knowledge in Microsoft Office including Excel, Outlook, Word, and Microsoft Teams, other computer applications such as Adobe PDF, Windows, etc.
• PREFERRED KNOWLEDGE IN HUMAN RESOURCES, BUDGET/FINANCE, GENERAL SERVICES