Front Desk/Administrative Assistant

Routine Duties

• Order, receive, and dispatch office supplies and equipment.
• Ensure the front lobby complies with all systems, control policies, and procedures.
• Manage office equipment inventory.
• Interact with guests who have appointments, inquiries, or meetings with employees of the company.
• Distribute incoming mail and prepare outgoing mail/package.
• Process business travel arrangements, hotel reservations, airport pickups, and corporate housing management.
• Supervise housekeeping and janitorial controls, ensuring the front office is clean and safe.
• Utilize knowledge of company operations, procedures, policies, and departmental functions to perform duties with minimal direction.
• Interface with various levels of management, customers, suppliers, and employees to exchange information and take appropriate action promptly and effectively.
• Provide executive support to employees when needed.
• Aid HR with training records.
• Occasionally provide benefits forms for employees and assist HR with processing.

Qualifications

• AA/BA degree preferred, suitable candidates without prior experience may be considered.
• Minimum of 1 year of administrative support experience is preferred.
• Strong interpersonal and communication skills.
• Detail-oriented and organizational skills.
• Ability to multitask and prioritize tasks.
• Initiative and problem-solving abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Basic reading and typing proficiency in Chinese (Mandarin).

Skills

• Microsoft Office (Word, Excel, PowerPoint).
• Chinese (Mandarin) proficiency for basic reading and typing.
• Strong interpersonal and communicative skills.
• Detail-oriented and organizational skills.
• Multi-tasking ability.
• Initiative and problem-solving abilities.

Benefits

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.