Freelance Senior Project Manager (Pharma)

Job Overview

Key Responsibilities

Delivery Standards & Workflow Management

• Lead and manage large-scale, complex projects including integrated campaigns, product launches, digital and print tactics, websites, email programs, social media initiatives, and multi-channel marketing efforts.
• Develop and maintain detailed project plans, timelines, scopes, budgets, forecasts, and resource allocations to support proactive execution and successful delivery.
• Own project facilitation throughout the lifecycle, driving alignment, resolving ambiguity, and ensuring clear next steps across teams.
• Manage the full project lifecycle, including project documentation, scopes of work, estimates, status reports, change orders, and budget reconciliation.
• Maintain accurate project documentation and reporting using project management tools such as Smartsheet, Hive, Workfront, SharePoint, Microsoft Project, or similar platforms.
• Lead routing and review workflows across cross-functional teams, ensuring deliverables are assigned to the appropriate stakeholders, feedback is consolidated efficiently, approvals are secured on schedule, and final assets are delivered accurately and on time.
• Track progress across projects, manage reporting updates, and oversee day-to-day project communications and deliverables.

Client & Stakeholder Communication

Client & Stakeholder Communication

• Act as a trusted client contact for project communications, providing timely updates, setting clear expectations, and fostering strong client relationships.
• Build and maintain trusted client partnerships through proactive communication, collaboration, and executional excellence.
• Stay informed on client processes, procedures, and business needs, adapting communication and workflows accordingly.
• Support project-related presentations, discussions, and strategic planning initiatives.
• If and as needed, attend client meetings to track deliverables, align on priorities, and ensure deadlines and expectations are met.

Budget, Forecasting & Resource Management

Budget, Forecasting & Resource Management

• Develop, manage, and reconcile project budgets from initiation through completion, ensuring accurate financial tracking and resource optimization.
• Prepare estimates, support forecasting activities, and align project plans with evolving scope and business needs.
• Partner with finance and department leadership on revenue reconciliation, staffing alignment, and budget management.
• Manage finance and project health reviews, including burn reports and delivery risk assessments.
• Ensure projects are appropriately staffed, scheduled, and resourced to support successful execution.

Team Leadership & Collaboration

Team Leadership & Collaboration

• Mentor, support, and provide guidance to Project Managers and Associate Project Managers and/or Project Coordinators, fostering professional development and project management best practices.
• Serve as a collaborative leader across cross-functional teams, building trust, promoting accountability, and encouraging effective communication.
• Aid department leadership with workload management, team support, and quality oversight for deliverables.
• Model professionalism, maturity, collaboration, and solution-oriented leadership across teams.
• May manage direct reports.

Process Improvement & Operational Excellence

Process Improvement & Operational Excellence

• Apply established processes, templates, and tools consistently across projects, ensuring alignment with departmental standards.
• Act as a process champion and internal resource, supporting process improvement initiatives in partnership with department leadership.
• Contribute to departmental initiatives, business development efforts, and agency-wide operational improvements.

Qualifications and Skills

• Bachelor’s degree in a relevant field.
• Minimum 5+ years of project management experience within an integrated advertising, marketing, or digital agency environment.
• Experience working with AOR Pharma Launch.
• Proven ability to manage complex, integrated campaigns and large-scale initiatives across multiple channels.
• Strong leadership, organizational, communication, and problem-solving skills.
• Demonstrated ability to manage multiple projects simultaneously in fast-paced, high-pressure environments.
• Skilled in project planning, facilitation, budgeting, forecasting, risk management, and issue resolution.
• Experience managing project budgets and financial tracking processes.
• Strong meeting facilitation and stakeholder management capabilities.
• Collaborative, adaptable, and solution-oriented with strong attention to detail and follow-through.
• Experience with software development life cycles, digital production, creative workflows, and web technologies preferred.
• Proficiency with Microsoft Office Suite and project management tools such as Workfront, Smartsheet, Hive, Microsoft Project, SharePoint, or similar platforms.
• PMP, Six Sigma, or related certifications are a plus.