Freelance In-Person Event Specialist - New Brunswick, NJ

Responsibilities

• Coincide with virtual planning meetings with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.
• Take ownership and responsibility for in-person events by being on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
• Act as the Visit.org representative, leader, and problem solver at events.
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
• Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
• Send consistent updates, photos, and videos to Events Team throughout the event.
• Breakdown after the event ends, helping to clean the site and repack and ship all materials back to the distribution center.
• Pack supplies and add shipping labels which may include loading boxes.

Requirements

• Fluency in English and strong communication skills.
• Based in New Brunswick, NJ.
• Schedule flexibility with availability to work on a contract per-event basis, as needed.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
• Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
• A quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly.
• A self-starter who is organized and detail-oriented.
• You love building relationships with customers and enjoy customer service.
• You are able to work flexible hours, including nights and weekends, as needed.
• You are willing and eager to travel to various areas of the local region.
• You have super strong interpersonal and customer service skills, especially in fast-paced situations.
• You are able to wear many hats and take on varied tasks and projects.
• You are comfortable being present and interacting with large crowds.
• Able to lift, slide, and carry up to 30 lbs. and able to stand for an extended period of time.

Qualifications

Visit.org is a company that helps companies discover and book social impact team experiences, led by and benefiting local nonprofits. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Skills

Strong organizational and communication skills, resourcefulness, and the ability to handle multiple tasks simultaneously.

Benefits

Competitive hourly rate, the chance to do meaningful and impactful work, the opportunity to meet with social impact-minded individuals, a chance to build your experience for your resume, and potential for recurring freelance employment with Visit.org.

Pay

Not specified

Schedule

Per-event contract role, available to work on nights and weekends, and willing to travel to various areas of the local region.