Events Coordinator

Duties And Responsibilities

• Maintain a positive public image, increase awareness, and shape perception of the firm through customer experiences, event planning, and vendor relationships
• Lead conference, trade show, and event planning – including but not limited to industry events, golf tournaments, industry booth displays at trade shows, and more
• Monitor the activities of competitors and keep up to date with industry best practices
• Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications
• Track and manage event budgets and expenses
• Oversee event logistics, request marketing materials as appropriate, and manage attendee registration and communication
• Conduct evaluations to assess success and identify areas for future event improvement
• Utilize marketing metrics to formulate event strategy; analyze data to measure effectiveness and help train internal stakeholders to improve event outcomes
• Work with the team to align event strategies with organizational goals, collaborate with internal teams for consistent messaging
• Cook up and distribute all internal event planning and tracking documents
• Coordinate and distribute all internal event planning and tracking documents
• Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success
• Capture detailed notes from event meetings; follow up with recaps and action items
• Support database management as assigned (vendor, venue, contractors)
• Occasionally attend events as part of PEC’s quality assurance (QA) process
• Create backup or emergency plans to be executed as needed
• Aid the marketing team in proofreading and editing materials through our quality assurance quality control (QAQC) process as needed
• Assist the marketing team in writing, and publishing industry-relevant content (such as key conference takeaway articles) that can be re-purposed through a variety of channels to build brand identity and online presence as needed
• Liaise with the marketing team to ensure brand consistency
• Partner and collaborate across all PEC departments and teams to produce effective events
• Work with team members and management to drive schedules, milestones, and priorities
• Work with team to produce effective in-person, hybrid, and digital events
• Other projects and responsibilities may be added at the company’s discretion

Special Knowledge, Skills And Abilities

• Excellent written and verbal communication, editing, and proofreading skills
• Self-starter who requires little to no supervision to meet deadlines
• High energy, positive, professional attitude, takes pride in work, superior attention to detail
• Team-oriented, collaborative work style
• Creativity and the ability to think outside the box
• Ability to thrive under pressure and meet tight deadlines
• Adept at managing multiple tasks simultaneously while maintaining a keen eye for detail
• Flexible schedule with the availability for holidays, nights, weekend hours to ensure support of events as needed
• Motivated, positive attitude, and results-oriented
• A strong teamwork ethic; must have the ability to work both independently and as part of a larger team
• High level of demonstrated professionalism, integrity and ability to maintain sensitive information and appropriate decorum
• Ability to remain standing for long periods of time
• Ability to move throughout the store
• Regular bending, lifting, carrying, reaching, and stretching
• Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines
• At times, bending, reaching, standing, and walking may be required

Supervisory Responsibilities

• N/A

Education And Experience

• High school diploma or G.E.D. equivalent required
• Bachelor’s degree in marketing, communication, journalism, business administration, similar degree, or equivalent relevant experience preferred
• Minimum three (3) years of experience in a similar role either in-house or at an agency preferred