Events Coordinator

Responsibilities

• Assist with planning events encompassing aspects such as operations, set up and breakdown, credentials, vendor relations and volunteer oversight
• Manage and monitor event websites and AI
• Storage and apparel management, organization, and distribution

Sponsorship Support

• Conduct research on potential sponsorship leads and partnership opportunities
• Aid in the creation and customization of sponsor decks and presentations
• Aid in sponsorship contracting, fulfillment, invoicing, tracking, and recaps
• Track contractual elements of sponsorship and maintain an internal fulfillment tracker
• Aid in the planning and execution of sponsor-related events, signage, and activations
• Serve as a point of contact for assigned sponsors, ensuring high-level service and responsiveness

Budget Management & Administration

• Aid in the monthly management of the event budgets
• Input, track, and reconcile expenses
• Support leadership with preparation of budget reports and documentation

Administrative Support

• Provide general administrative assistance to leadership, including scheduling, document organization, expense reports, and file management
• Support with meeting preparation, note-taking, and follow-up tasks
• Support on-site execution events as assigned

Qualifications

• Minimum 1 year of experience in a professional setting
• Self-starter with experience in athletics and/or events operations, a team player attitude, and a willingness to assist wherever necessary
• Highly organized and detail-oriented with excellent written and verbal skills
• Ability to adapt, efficiently work on multiple projects at once and work as a team under tight deadlines
• Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodation
• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Dropbox and SharePoint
• Valid driver's license and reliable transportation
• The ability to work extended hours including evenings, weekends, and holidays
• The ability to effectively work from home when necessary

Required Education

• High School Diploma or equivalent

Preferred Qualifications

• Minimum 2 years of experience in a sport or event related capacity including a professional team, local organizing committee, Convention & Visitors Bureau, athletic department, or other related business
• Experience in event operations and sponsor management
• Understanding college football, softball, basketball, and the college bowl system
• Knowledge of ticket sales and corporate sales
• Graphic design skills highly preferred