Events Coordinator

About the role

TEKsystems is seeking a highly organized, proactive, and detail-oriented Events Coordinator to support the planning and execution of our nationwide event portfolio. Reporting to and working closely with the Head of B2B & Corporate Events, this role is a key support partner in managing the operational details that bring our events to life: logistics, client communications, and onsite coordination. You'll work side by side with the Head of B2B & Corporate Events, taking direction on priorities and handling the details that keep each event on track. This is a broad, evolving role for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about delivering exceptional event experiences.

Responsibilities

• Support the Head of B2B & Corporate Events across the full event lifecycle for client's in-person and virtual corporate programming, from initial planning through post-event wrap-up.
• Attend client prep calls, document meeting notes, action items, and event requirements, and keep records accurate in HubSpot.
• Work with the Creative, Content, and Consumer & Editorial teams on merch shipments, programming needs, custom items, and other needs for clients.
• Help coordinate domestic and international logistics, including shipping, customs documentation, and freight when required.
• Support onsite execution, including load-in, load-out, setup, and troubleshooting.
• Travel to events as needed to support logistics, and serve as the onsite lead for select events.
• Proactively communicate updates, timelines, risks, and next steps to internal stakeholders while supporting multiple events at once.
• Maintain event documentation, timelines, and operational trackers.
• Track vendor invoices in partnership with Finance.
• Coordinate communication between internal teams, instructors, vendors, and clients.
• Support post-event reporting.
• Help identify and implement process improvements as the event program grows.

Job Details

This is a Contract position based out of New York, NY with a hybrid workplace model. The position is anticipated to close on Oct 26, 2026.

Pay and Benefits

The pay range for this position is $30.00 - $42.00/hr. Individual compensation offered within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)