Foundation Office Administrator

About the role

The Office Administrator will provide support for the Chief Development Officer and manage the Foundation Board. Will work closely with the Donor Database and Services Associate, Programs Associates, Cause and Solution team, and Baptist Health’s internal financial and accounting departments for gift processing and reconciliation. Other responsibilities will include managing the day-to-day office processes of phone duty, mail, supplies, etc. Staff support at events can occur outside normal business hours, and at times, the Office Administrator will need to be present.

Responsibilities

• Support the Chief Development Officer and manage the Foundation Board
• Work closely with the Donor Database and Services Associate, Programs Associates, Cause and Solution team, and Baptist Health’s internal financial and accounting departments for gift processing and reconciliation
• Manage the day-to-day office processes of phone duty, mail, supplies, etc.
• Staff support at events can occur outside normal business hours, and at times, the Office Administrator will need to be present

Requirements

• At least 2 years of college is required
• A minimum of 3 years’ experience in office administration, preferably for an executive
• A current, valid driver's license and a safe driving record are required
• Proficient in Microsoft Office Suite and Google Workspace
• Exceptional verbal and written communication skills in response to calls, correspondences, prepared reports, and provided information to employees, donors, and patients
• Knowledge of basic accounting and bookkeeping procedures, including billing and invoicing, budget tracking, cash handling, expense report preparation
• Excellent attention to detail and strong organizational skills to ensure accurate information
• Utilize multitasking and time management skills
• Able to lift at least 25 lbs

Qualifications

• Proven ability to work independently
• Work history includes increasing levels of responsibility and accountability
• Experience working collaboratively as part of a team
• Demonstrated ability to work with all demographics and types of backgrounds
• Demonstrated ability to keep information in strict confidence
• Able to work some night and weekend events

Skills

• Exceptional verbal and written communication skills
• Knowledge of basic accounting and bookkeeping procedures
• Excellent attention to detail and strong organizational skills
• Utilize multitasking and time management skills
• Able to lift at least 25 lbs

Benefits

• Commitment to the mission and values of Baptist Health and Baptist Health Foundation
• This job will be authorized 80.00 hours bi-weekly

Pay

Not specified

Schedule

Not specified