Foundation Events Specialist

About the role

Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have a lot of choices in where you work…make the decision to work where you are valued! Join the McNabb Center Team as the Foundation Events Specialist today! The Foundation Event Specialist is responsible for supporting event logistics, sponsor benefits fulfillment, and volunteer management for the Foundation's events. This role requires strong organizational skills, attention to detail, and the ability to manage multiple moving parts in event execution.

Responsibilities

• Foundation Event Operations Support (60% of time)
  • Foundation Event Sponsorship Benefits Fulfillment: maintain accurate files of event sponsor logos by sponsorship level and event, reach out to companies to acquire logos as needed, organize and keep the file folder tidy.
  • Ensure all sponsor logos are placed accurately by level on all event signage and materials.
  • Ensure sponsor logos are placed on the event webpage on the Foundation website on an ongoing basis with support of the Marketing Specialist.
  • Foundation Event Communications Calendar and Marketing Liaison: upon receiving a marketing/design needs plan from Assistant Directors/Coordinator per event, organize a unified calendar of requests to be given to the Marketing Specialist to execute; submit requests for print and digital graphic design needs for events to the Marketing Specialist in advance of deadlines; keep files organized in event folders.
  • Event Print Management: obtain quotes from printing companies for print pieces needed for each event to be approved by Assistant Directors/Coordinator; request graphic design files from the Marketing Specialist for print pieces needed for events; place print orders, ensuring they are in-hand well in advance of event day.
  • Supplies and Inventorying: coordinate periodic team cleaning of event closets; using event-specific packing lists provided by Assistant Directors/Coordinator, ensure enough supplies are on-hand prior to each event and are designated per event, organize and pack event supplies for each event day, and ensure they are loaded and brought to each event (Assistant Directors/Coordinator manage loading process with team); manage ordering of supplies needed for each event within approved budget from Assistant Directors/Coordinator, record expenses in event budgets.
  • Day-Of Event Support: reserve rental vehicles needed for each event and coordinate the pickup and drop off of vehicles surrounding event days; manage and complete any event pickups/drop-offs as needed prior to and after the event.
• Foundation Event Volunteers (40% of time)
  • Work with Assistant Directors/Coordinator on exact volunteer needs and shifts for each event.
  • Post event signup pages on SignUp Genius platform and request support from the Marketing Specialist to link to the Foundation website.
  • Send emails to past volunteers to encourage signups for each event.
  • Make special recruiting efforts for volunteers as needed (phone calls, reaching out to businesses with volunteering programs).
  • Manage all volunteer communications for events.
  • Serve as Volunteer Manager on-site at all Foundation events (volunteer check‑in, point person for questions from volunteers, giving directions for tasks to complete, overseeing volunteers throughout the event).
  • Report on numbers of volunteers per event and in total per calendar year, in addition to total number of hours worked by all volunteers at Foundation events yearly.

Qualifications

• Education/Knowledge: Bachelor's degree or equivalent years of experience preferred.
• Experience: 1‑2 years in event management, project management, volunteer coordination, or a similar role preferred.
• Physical Ability: Ability to drive a 15‑foot box truck; lift up to 40 pounds; age 21 and older.
• Location: Knox County, Tennessee; based at 200 Tech Center Drive, Knoxville, TN with occasional travel to the Center's outlying counties including Hamilton County.

Pay

Starting salary for this position is approximately $23.56 per hour based on relevant experience and education.

Schedule

This position is a full-time, in-person, hourly position with occasional nights and weekends.