Foundation: Alumni and Donor Communications Coordinator

Position Title

Job Category

Employment Type

Primary Responsibilities

Department

Compensation

Required Qualifications

Preferred Qualifications

How To Apply

Contact Information

Additional Information

• About the role

The Alumni and Donor Communications Coordinator strengthens relationships between UW–Eau Claire, its alumni, donors, and students. This role leads the strategy and operations of the Student Engagement Center and serves as a central coordinator for alumni and donor communications.

Responsibilities

• Engagement Center Leadership & Strategy (50%)
  • Oversee daily management of the Student Engagement Center, including hiring, training, scheduling, and supervising student staff and supervisors.
    • Design and implement a comprehensive vision for the Engagement Center that expands beyond fundraising to include stewardship, alumni engagement, donor outreach, and relationship-building activities.
      • Execute outreach through phone, text, email, and other channels.
        • Monitor performance, set goals, and improve results using data.
          • Ensure the Engagement Center is aligned with overall advancement strategies and timelines.
• Communications Strategy & Coordination (35%)
  • Serve as a central coordinator for alumni and donor communications, maintaining a comprehensive understanding of outreach efforts across solicitation, stewardship, events, and engagement.
    • Collaborate with colleagues across advancement and campus partners to align messaging, timing, and audience strategy to ensure cohesive and strategic communications.
  • Develop and support integrated, multi-channel communications plans using email, direct mail, texting campaigns, digital platforms, and storytelling.
    • Assist in integrating campaign messaging into existing communication channels and plans, ensuring consistency and alignment leading into and throughout campaign efforts.
      • Identify opportunities to strengthen coordination, reduce redundancy, and enhance the overall effectiveness of communication efforts.
  • Track and analyze communication performance to inform strategy and improve engagement outcomes.
• Website & Digital Content (10%)
  • Serve as the primary liaison for updating and maintaining alumni and donor-related website content.
    • Collaborate with campus partners to ensure web content is current, accurate, and aligned with communication priorities and campaign messaging.
• Collaboration & Administration (5%)
  • Build strong partnerships with advancement colleagues, alumni relations, student affairs, and campus communications to support shared goals.
    • Maintain records and reporting for engagement and communications.
  • Support special projects and additional needs as assigned.

Key Job Responsibilities

• Assists with the development of strategic planning initiatives and objectives, program budgets, and monitors activity to ensure adherence to established guidelines.
  • Assists with the design, development, and delivery of marketing and communication materials and other event publications to promote development events and programs.
• Schedules logistics and secures resources for event and program activities, facilities, participants, and vendors adhering to established timelines and expectations.
  • Collections, prepares, and analyzes donor information and event data and provides subsequent recommendations for improvement and enhancement.
• Serves as a point of contact for internal and external stakeholders at meetings and activities to advocate for and promote the interests of the unit.

Required Qualifications

• Bachelor’s degree in communications, marketing, public relations, or related field.
  • Strong written and verbal communication skills.
• Understanding of multi-channel communications (email, digital, etc.).
  • Comfort using digital tools (email platforms, web systems, CRM tools).
• Basic graphic design skills (Canva, Adobe, or similar).
  • Strong organization and ability to manage multiple projects.
• Ability to work collaboratively and adapt to changing priorities.

Preferred Qualifications

• Experience supervising or mentoring student or part-time staff.
  • Experience in higher education, nonprofit, or fundraising environments.
• Familiarity with alumni/donor engagement strategies.
  • Experience coordinating communications across teams.
• Basic website editing experience.
  • Experience using data to evaluate communications or engagement.

How To Apply

• To ensure consideration, completed applications must be received by July 10, 2026.
  • However, screening may continue until position is filled.
• Please follow instructions found on the following UW-Eau Claire Website: http://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives.

Contact Information

• Michele Olson, OLSONMMA@uwec.edu

Special Notes

• INSTITUTIONAL OVERVIEW
  • UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad.
• We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.
• To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.
• The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.
• Additional Information
  • The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process.
• Employment will require a background check.
• Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
• The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
• See Wis. Stat. . 19.36(7).
• The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working.
• Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus.
• Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.
• UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies.
• We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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