Food Safety & Quality Coordinator (US, Remote)

About the role

Paleovalley and Wild Pastures are companies dedicated to real food that heals—people, animals, and the planet. We are looking for a Food Safety & Quality Coordinator to support and maintain food safety and quality processes in our co-manufacturing network.

Responsibilities

• Support and maintain food safety and quality programs in alignment with USDA, FSIS, HACCP, and internal standards
• Serve as a key point of coordination between internal teams and co-manufacturing partners to support quality and food safety processes
• Review production and quality records from co-manufacturers to support compliance verification and identify potential gaps
• Track and support investigation and resolution of nonconformances (NCIs), complaints, and CAPAs
• Maintain organized, audit-ready documentation across HACCP plans, SOPs, SSOPs, CCP monitoring, and sanitation logs
• Apply established USDA/FSIS regulations and guidance to day-to-day quality processes, escalating complex or unclear situations as needed
• Support the product label review process for FSIS compliance by identifying issues and coordinating with internal stakeholders and partners for resolution
• Absorb and respond to internal audits, third-party audits (e.g., SQF/BRC), and USDA/FSIS inspections
• Collaborate with QA, R&D, operations, and external partners to support adherence to QMS requirements
• Track and organize quality data to identify trends and support continuous improvement initiatives
• Maintain organized, accurate records within document control and quality systems (e.g., Monday.com, Dropbox)
• Communicate quality issues, findings, and corrective actions clearly to internal stakeholders and external partners, escalating when appropriate

Requirements

• Successful take ownership of monitoring and maintaining existing NCI, CAPA, and complaint tracking processes
• Maintain consistently organized and audit-ready documentation across supported co-manufacturers
• Effectively communicate labeling and compliance-related issues between internal teams and co-manufacturers
• Demonstrate strong judgment in determining when to resolve issues independently versus when to escalate
• Consistently monitor and maintain quality systems (NCI, CAPA, complaints) with minimal oversight
• Support vendor qualification and documentation processes with increasing independence
• Build familiarity with internal systems and contribute to future system improvements (e.g., ERP integration)

What You'll Need to Succeed

• Bachelor's degree in food science, microbiology, biology, chemistry, or a related field, or equivalent hands-on experience
• 2-5 years of experience in USDA/FSIS-regulated food manufacturing (meat, poultry, or seafood strongly preferred)
• Experience supporting HACCP programs, GMPs, SSOPs, CAPA processes, and audit readiness
• Familiarity with FSIS labeling requirements and regulatory documentation
• Experience working with co-manufacturers, suppliers, or multi-site quality systems preferred
• Experience in a cGMP manufacturing environment
• Familiarity with GFSI standards (SQF, BRC) and electronic document control systems
• Proficiency with digital tools such as Google Workspace, Microsoft Office, and collaboration platforms
• Strong attention to detail, organization, and documentation skills
• Ability to work independently in a remote environment while collaborating cross-functionally and seeking guidance when needed
• Demonstrated judgment in identifying when to escalate issues versus resolve independently

Bonus Points

• HACCP certification
• PCQI certification
• SQF Practitioner certification
• Experience supporting internal and external audits