Food Safety & Quality Systems Coordinator

Key Responsibilities

• Cook up and document supplier approval and collection programs.
• Manage supplier data through TraceGains platform.
• Support customer quality communications, including responding to inquiries and maintaining customer-facing quality portals.
• Coordinate and submit documentation for product certifications (e.g., Organic, Kosher, Gluten-Free).
• Ensure all company licenses and registrations remain current.
• Serve as system administrator for QMS and PLM platforms, optimizing workflows, maintaining data integrity, and training internal users.
• Oversee specification management for raw materials, packaging, and finished goods, including creation, review, approval, and revision control.
• Maintain document control systems, ensuring SOPs, work instructions, and policies are current, organized, and audit-ready.

Requirements

• Bachelor’s or Associate degree in Food Science, Business/Information Systems, Quality Management, or related field preferred.
• 2–3 years of experience in Quality Systems, Product Lifecycle Data Management, or Document Control within a food or consumer packaged goods (CPG) environment.
• Working knowledge of Microsoft 365, including intermediate Excel, Word, and PowerPoint; SharePoint site setup experience preferred.
• Familiarity with document control practices, revision control, and specification authoring in a manufacturing environment.
• Experience supporting or learning PLM and electronic QMS systems; super-user or administrator experience preferred but not required.
• Basic familiarity with third-party certification portals (e.g., USDA Organic, Kosher, GFCO) and regulatory registration requirements.
• Ability to write, edit, and organize SOPs, Work Instructions, and product specifications.
• Strong attention to detail, with excellent organization and the ability to audit data for accuracy and completeness.