Food & Beverage Executive Assistant

Essential Job Functions

• Act as a point of contact between the executives and internal/external clients
• Able to communicate well and be diligent about timely correspondence
• Handle requests and queries appropriately
• Maintain meeting schedules and provide reminders
• Assist in event planning and provide operational support to the organization
• Aid the leadership team with scheduling, tracking of team member certifications, attendance at trainings, etc.
• Aid leadership with coordination of temporary staff and/or not-for-profit groups (if/when appropriate)
• Complete travel arrangements when necessary
• Complete expense reports in a timely and accurate manner
• Aid with tracking and coordination of department-related purchases/expenses
• Aid with financial reconciliation and/or event/operational budget management
• Create reports and update internal databases as required/requested
• Data entry in various company systems
• Facilitate internal communication to the leadership team and/or staff
• Maintain office manager role, ordering supplies, etc., and suggest more efficient ways to run the office and troubleshoot any issues
• Support Food & Beverage/TDMC Customer Services initiatives
• Support F&B Leadership as requested

Qualifications

• Must be a minimum of 21 years of age
• Proven experience as an executive administrative assistant, senior executive assistant, or other high-level assistant
• Full comprehension of office management systems and procedures
• Candidate should be proficient in Microsoft Office applications (Word, Excel, PowerPoint, CRM, and Outlook)
• Possess excellent interpersonal skills, as well as discretion and confidentiality with sensitive company/client information
• Possess excellent written and verbal communication skills; proficiency in English
• Strong attention to detail and proven customer service skills
• Exceptional organization and prioritization
• Exemplary planning and time management skills
• Works well with others, establishing and maintaining effective relationships with fellow workers and supervisors
• Able to work a flexible schedule including – nights, weekends, and holidays
• Able to communicate effectively with management, guests, and team members
• Able to handle multiple tasks in a fast-paced, high-energy environment