Food and Beverage Administrator - Waldorf Astoria New York

About the Role

The Waldorf Astoria New York is seeking a Food and Beverage Administrator to support the day-to-day operations and administration duties of the property’s food and beverage operations, directly supporting the Director of Food & Beverage. The ideal candidate is a highly organized, self-directed professional who thrives in an autonomous role and can effectively manage multiple priorities in a fast-paced luxury hospitality environment. This individual is a proactive, resourceful communicator who confidently collaborates with managers and senior leaders, demonstrates exceptional attention to detail with menus, pricing, contracts, and guest-facing materials, and is comfortable balancing administrative, creative, operational, and project management responsibilities while remaining polished, adaptable, discreet, and proactive in anticipating departmental needs.

Responsibilities

• Coordinate projects and activities for the Banquets, Culinary, and Restaurants teams
• Maintain clear and effective communication across all departments to support collaboration and efficiency
• Respond promptly and professionally to inquiries from guests and team members
• Provide administrative support such as writing correspondence, managing purchase requests, data entry, and filing to support department operations
• Support department leaders in new hire onboarding, payroll management, and time-off requests

Qualifications

• Proficient in Microsoft Office (Outlook, Teams, Excel)
• Experience with Canva and InDesign preferred
• Prior hotel or restaurant experience strongly preferred, as a solid understanding of hospitality operations will be essential to success

Skills

• Highly organized and self-directed
• Proactive, resourceful communicator
• Exceptional attention to detail
• Ability to balance administrative, creative, operational, and project management responsibilities
• Polished, adaptable, discreet, and proactive in anticipating departmental needs

Benefits

• 110 nights of deeply discounted travel, with room rates as low as $40/night at world-class hotels through the Go Hilton travel program
• Employee stock purchase program (ESPP) allowing investment in Hilton shares at a 15% discount
• Paid parental leave for eligible Team Members, including partners and adoptive parents
• Dedicated caregiving concierge services for yourself and loved ones
• Crisis Concierge offering a single point of contact for practical support and emotional care during times of loss
• Free counseling and support through the Employee Assistance Program (EAP)
• Generous paid time off (PTO)
• Health & welfare benefits including health plans, dental, and vision coverage
• Retirement plans