Fleet Operations Dispatch Coordinator - Part-Time

Responsibilities

• Coordinate daily fleet operations remotely from our Austin, TX office for FloSports vehicles and trailers based in Bloomington, Indiana.
• Serve as the first point of coordination for schedule and travel fluidity, including responding to changing weather, hotel changes, route issues, timing adjustments, and other operational shifts.
• Keep travel and operational tracking documents accurate and up to date, including sheets, rolling costs, and related scheduling records.
• Maintain awareness of where drivers and trailers are located between shows and help ensure clear communication across operations.
• Cook up and distribute regular fleet updates or scorecards to leadership, similar to a weekly dispatcher scorecard model.
• Cook up and distribute regular fleet updates or scorecards to leadership, similar to a weekly dispatcher scorecard model.
• Cook up and distribute regular fleet updates or scorecards to leadership, similar to a weekly dispatcher scorecard model.
• Coordinate driver travel logistics and scheduling as needed.
• Serve as the primary point of contact for fleet-related questions, issues, and day-to-day operational support.
• Respond to and help escalate accidents, breakdowns, roadside issues, and other fleet incidents, including documentation and follow-up.
• Work closely with the Senior Manager of Remote Operations and internal partners to ensure fleet operations align with production and event needs.

Requirements

• 3+ years of experience in fleet dispatch, transportation coordination, fleet compliance, logistics, or a related operations role.
• Experience with vehicle maintenance scheduling, driver documentation, incident tracking, and operational recordkeeping.
• Strong organizational skills and attention to detail.
• Able to manage multiple priorities and adapt quickly in a fast-moving operational environment.
• Excellent communication skills and the ability to work effectively with drivers, operations staff, vendors, and leadership.
• Proficiency with spreadsheets, reporting tools, and digital tracking systems.
• Availability to respond to weekend calls, after-hours issues, and on-call situations when required.

Skills And Abilities

• Experience in motorsports, racing, live event logistics, broadcast operations, or similar environments is a plus.
• Familiarity with FloSports remote operations, event logistics, and trailer-based production support is a plus.
• Experience creating or managing fleet scorecards, compliance dashboards, or weekly reporting is a plus.
• Prior experience hiring, onboarding, or coordinating drivers is a plus.
• A working knowledge of DOT regulations and fleet compliance requirements is a plus.
• CDL certification is preferred but not required.

Additional Details

• Based in Austin, TX
• Primarily in-house/on-site due to the location of trailers and fleet assets
• Requires responsiveness during active travel periods, production weeks, and urgent operational situations
• May require occasional weekend, evening, and on-call support
• 20-30 hours per week