Fleet Maintenance Coordinator

About the role

As a Fleet Maintenance Coordinator at RXO, you’ll manage the administration related to the vehicle fleet belonging to RXO’s Corporate structure. This role focuses on driving efficiencies, maintaining relationships with third-party vendors, service providers, suppliers, and internal stakeholders, and analyzing fleet performance metrics.

Responsibilities

• Coordinate the daily maintenance process for a fleet of tractors, trailers, and support equipment to maximize equipment uptime.
• Maintain preventative maintenance schedules and ensure all required services are completed on time while maintaining DOT compliance.
• Review incoming repair requests and prioritize work based on safety, operational impact, and business needs.
• Communicate daily with drivers, vendors, dealerships, and internal operations to provide timely maintenance updates and equipment status.
• Track units through the repair process, ensuring repairs are completed efficiently, accurately, and within established timelines.
• Review repair estimates for accuracy, identify unnecessary repairs, and work with vendors to control maintenance costs.
• Maintain accurate maintenance records, repair histories, warranties, and asset documentation.
• Monitor open work orders, vehicle down time, and vendor performance while identifying opportunities for continuous improvement.
• Assist in troubleshooting recurring mechanical issues and help identify root causes to reduce repeat failures.
• Support roadside breakdown management by coordinating repairs and communicating updates to operations and drivers.
• Ensure all repairs meet company safety standards, OEM recommendations, and DOT/FMCSA regulations.
• Build and maintain strong relationships with dealerships, repair vendors, and parts suppliers while holding partners accountable for quality and turnaround time.
• Aid in warranty recovery efforts and ensure eligible repairs are submitted for reimbursement.
• Promote a culture of safety, accountability, urgency, and continuous improvement throughout the maintenance process.

Requirements

• 1 year of fleet or logistics/transportation experience.
• Basic knowledge of Windows applications and Microsoft Office programs such as MS Project, Word, Excel, and PowerPoint.

Qualifications

• 2 years of fleet or logistics/transportation experience.
• Ability to create complex formulas in MS Excel and the ability to create queries in company software applications.
• Demonstrated attention to detail.

Skills

• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.
• Knowledge of DOT/FMCSA regulations and safety standards.

Benefits

• Comprehensive medical, dental, and vision plans.
• 401(k) retirement plan with up to 5% company match.
• Pre-tax accounts to help streamline eligible expenses.
• Company-paid disability and life insurance.
• Employee Assistance Program (EAP).
• Career and Leadership Development Programs.
• Paid time off, company holidays, and volunteer days.

Pay

TBD

Schedule

TBD

Benefits

• Comprehensive medical, dental, and vision plans.
• 401(k) retirement plan with up to 5% company match.
• Pre-tax accounts to help streamline eligible expenses.
• Company-paid disability and life insurance.
• Employee Assistance Program (EAP).
• Career and Leadership Development Programs.
• Paid time off, company holidays, and volunteer days.