Fleet General Clerk (KG)

This position uses subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The Fleet General Clerk selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures.

Responsibilities

• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Provide administrative support to ensure efficient operation of the office
• Answer phone calls, schedule meetings, and support visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results
• Make travel arrangements for senior staff, such as booking flights, cars, and hotel or restaurant reservations
• Exhibit polite and professional communication via phone, email, and mail
• Support team by performing tasks related to organization and strong communication
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Provide information by answering questions and requests
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Contribute to team effort by accomplishing related results as needed
• Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, surveys, and collect information on administrative matters
• Maintain meeting minutes

Requirements

• High school diploma or equivalent
• At least five years of related experience
• Government contract experience preferred
• General knowledge of fleet maintenance and operation preferred
• Must be able to successfully pass a federal, state, or local government's background investigation
• Valid state driver's license

Skills

• Proficient written and oral communication skills
• Strong computer skills, able to read, write, and comprehend written instructional documents
• Ability to function well in a high-paced and at times stressful environment
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to apply concepts of introductory algebra and geometry
• Proficient in Microsoft Office productivity suite

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Occasional periods of prolonged exposure to loud noises
• Ability to lift up to 25 pounds at times
• Ability to stand, walk, reach with arms and hands as necessary
• Ability to hear and see to meet position and safety requirement levels
• Occasional exposure to elements such as heat, cold, noise, dust, dirt, and chemicals