Fleet & Facilities Manager

About the role

The Fleet & Facilities Manager is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational. This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations.

Responsibilities

• Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness
• Manage preventative maintenance programs and ensure timely tracking and completion
• Conduct vehicle inspections and enforce driver pre- and post-trip compliance
• Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies
• Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
• Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage
• Ensure compliance with DOT, FMCSA, OSHA, and company standards
• Support resolution of driver-related incidents, including breakdowns, accidents, and citations
• Own building and equipment inspection schedules and resolve audit or compliance issues
• Source and coordinate local vendors for maintenance, repairs, and site needs
• Obtain and compare quotes within defined guidelines
• Schedule work, manage scope execution, and drive timelines to completion
• Oversee execution of site-level projects (repairs, upgrades, maintenance)
• Monitor vendor performance and escalate issues related to quality, cost, or timelines
• Coordinate vendors for diagnostics, repairs, and preventative maintenance
• Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
• Own accuracy and completeness of maintenance, inspection, and compliance data
• Review and resolve defects to ensure proper tracking and compliance
• Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
• Maintain audit-ready documentation across fleet, safety, and facility operations
• Provide updates on fleet readiness, repairs, and site conditions
• Manage inventory of supplies, tools, and basic equipment
• Monitor usage and proactively reorder supplies to prevent stockouts
• Restock fleet and facility supplies as needed
• Support daily site operations as needed to ensure smooth execution
• Serve as the primary safety point of contact for the site and execute site-level safety programs
• Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
• Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
• Lead site-specific onboarding and refresher training related to safety protocols and equipment use
• Lead or support incident investigations, reporting, and corrective action plans
• Coordinate with local emergency response agencies as needed
• Ensure compliance with fire, city, and regulatory requirements

Qualifications

• 3–5+ years of experience in fleet, facilities, logistics, or warehouse operations
• Working knowledge of DOT, FMCSA, and CDL-related regulations and compliance requirements
• Experience managing fleet maintenance, inspections, and preventative maintenance programs
• Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues
• Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems
• Experience coordinating vendors, obtaining quotes, and managing repairs or site-level projects
• Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking
• Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards)
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
• Ability to work in a hands-on, fast-paced environment with a high level of ownership and accountability