Fleet & Facilities Coordinator

About Us

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. Our SPIRIT Values—safety, people, integrity, responsibility, innovation, and teamwork—guide our actions and position us to deliver strong performance in a dynamic business.

To deliver superior performance, we create an inclusive environment that respects the contributions and differences of every individual, using these differences to drive competitive business advantage, personal growth, and business success.

Responsibilities

• Update changes (Driver Name, Cost Code, Supervisor, Division, etc.)
• Manage Telematics (Geotab) – Users, Views, Installations, Ordering, Repairs, Reporting, Implementation, etc.
• Manage Fuel Card issuance including PIN Maintenance
• Maintenance request and approvals based on pre-set limits
• Mitigate phone calls on warranty versus non-warranty items and vendor service shop selections including vehicle tows
• Process billing for all Fuel, Leases, Maintenance, Telematics, and Rental invoices for Fleet
• Serve as point of contact for all drivers’ questions
• Work closely with HSE to ensure vehicles are properly and safely equipped with Air Bottles, Heater/Centrifuge, Decals (if required), and maintained
• Work closely with Security on driver terminations, vehicle collections, and Telematics as needed
• Work closely with Operations on vehicle needs, changes, and allocations
• Coordinate truck moves including spare truck swaps to and from service vendors, delivery to field offices, pick-up disposals, and move to storage facility for auction transport
• Accident Management including on-site assistance with vehicle recovery, repair authorization, service and body shop quotes, vehicle value, telematics reporting, and root cause analysis if requested
• Provide continuous training on changes, process improvements, best practices, etc. – including site visits
• Ensure safe operation of company motor vehicles and compliance with all traffic laws and speed limits while driving
• Oversee company-provided employee housing, including cleaning, stocking consumables, setting up furniture/household items, needed repairs, TV/internet service setup, and bill paying
• Use SAP system to create work orders, building schedules, and code/approve invoices
• Provide oversight of work at Midland facility, including:
  • Janitorial and landscaping services
  • Preventative and predictive facilities maintenance (e.g., changing air filters, HVAC PMs, exterior building maintenance like windows, roofs, doors, electrical systems, fire sprinkler & fire alarm systems, backup generators, parking lot sealing/striping)
  • Facilities repair work (e.g., HVAC, plumbing, electrical, carpentry, roofs, windows, doors, furniture, fire sprinkler & fire alarm systems)
  Oversight includes contacting approved contractors and scheduling onsite work.

Requirements

• Legally authorized to work in the United States
• Current/valid driver’s license
• Intermediate proficiency with MS O365 applications: Excel, Outlook, PowerPoint, Word, SharePoint, and Teams
• Willing and able (with or without reasonable accommodation) to travel 20% of the time on a yearly basis

Preferred Qualifications

• 1 or more years of experience in facilities maintenance or fleet operations or comparable roles
• Customer-focused with a professional attitude and appearance
• Strong organizational skills and ability to multi-task under pressure in a fast-paced setting
• Ability to make decisions, plan, and assign tasks when required
• Able to perform special projects as requested

Success Profiles

• Takes Accountability: Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
• Drives Performance: Delivers positive results through realistic planning to accomplish goals
• Makes Decisions: Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Benefits

ConocoPhillips offers a competitive and comprehensive benefits package designed to support your well-being and career growth:

• Taking Care of Your Health & Wellness: Medical, dental, vision, mental health support, and wellness programs
• Supporting and Building Financial Security: Competitive base pay, annual performance bonuses, and retirement savings plans
• Promoting Work-Life Balance: Paid time off, paid parental leave, and family support resources
• Offering Career Development: Access to training, mentoring, and internal career mobility tools
• Guiding Recognition & Inclusion: Peer-nominated awards, inclusive culture, and employee resource groups

This is a Safety Sensitive Position.