Facilities, Fleet and Administration Coordinator

AdministrativeFull-time

Oversees and coordinates facilities repairs, maintenance, and updates.
Covers building and grounds maintenance contracts and construction projects.
Ensures District facilities are adequately maintained.
Reviews maintenance records with the supervisor on a regular basis.
Maintains up-to-date data in fleet management software.
Maintains fleet reservations systems and performs service and maintenance scheduling.
Develops and maintains a facility and fleet maintenance/replacement schedule.
Purchases supplies and commodities for the District through purchase requisition process.
Maintains petty cash box.
Performs Accounts Payable processing by ensuring the accurate entry and coding of accounting related transactions and the timely submission of invoices and payments.
Resolves issues of non-compliance and communicates findings and resolution to Finance Office.
Supports evaluation processes by organizing materials and maintaining records.
Maintains inventory of fixed assets, including responsible parties and locations.
Facilitates annual physical inventory and reconciliation of fixed assets.
Prepares certifications of surplus property and develops and implements a plan for the disposal of surplus property in accordance with Florida law.
Provides, recommends, and facilitates the delivery of periodic training for staff on subjects within the assigned areas of responsibility.

Associate’s degree and three (3) years of related experience or five (5) years of directly related experience.
One (1) year or more of fleet management experience, working with pool and assigned vehicles, reservations systems and service and maintenance scheduling.
One (1) year or more of facilities management experience, maintaining facilities, coordinating repairs, managing contracts, and completing scope of work for ITBs and RFPs.
One (1) year or more of asset management experience.
Florida Certified Contract Manager preferred.
Valid driver's license.

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